Board of Directors Meeting Minutes- August 2019

Board of Director’s Meeting – Minutes

Wednesday, August, 2019
Location:  Chamber Boardroom 6:30 p.m.

Attendees: Eric Chabot (EC), David O’Connell (DO), Colin Best (CB), Troy Newton (TN), Kristina Tesser Derksen (KTD), Margaret Lara (ML),  Miguel Gonsalves (MG), Cheryl Ciccarelli (CC).

Guests: Alan Cooke (AC), Joe Taglieri (JT)

Regrets: Sukh Brar (SBr), Sara Bergsma (SB),

EC called the meeting to order at 6:31_pm.

EC asked the table if there was any declaration of pecuniary interest or conflict of interest.  No declarations were made.

EC asked the group to review the previous meeting minutes.

• CB moved to accept the minutes as presented. DO_seconded the motion.Motion passed.

Treasurer’s Report (attached).

MG notes that he’d like a better understanding on reserves.  CB noted that excess at the end of year goes into reserves.

Cc has requested contact from Zantea and Siyu for Miguel

Current: ../../../Financial/Financial summaries-treasurer/2019/2019_Budget vs Actual_JAN-August Reporting.xlsx

2020 Budget Draft – see Copy of 2020 DMBIA Operating Budget – draft.xlsx and ../../../Financial/Budget/2020/2020 DMBIA Operating Budget – draft.xlsx

Double check surplus with TOM – put changes in and review with MG then send to Board for review before next meeting

DO moved to accept the treasurer’s report.  CB seconded the motion. Motion passed.

KD presented the local Councillor’s report:

Budget season – recommended increase in property taxes to maintain current levels – last year recommended 13% ended up at 8% Core services review in –  – Sherwood opens this month – soft opening sept 21 library 30 grand opening family day. FD finished work – s/b down at end of month.

CB presented the regional Councillor’s report

Announced Britannia rd construction over CN tracks – 6 lanes.  Conference – regional review back in Novemeber.  Will learn if 1 or 2 tiers for halton.  Region working on budget but have to assume extra services

MG moved to accept the Council report as presented. __ seconded the motion. Motion Passed.

CC presented the Executive Director’s Report (attached).

• Halton Retail & Tourism Partnership Committee Meeting – Sept. 16^th – even though not specifically a tourist office, important to keep up to date with this area
• AGM Invite: ../../../AGM/2019/Invitations/Invitation (draft) – AGM 2019.pdf
• SS19 Summary Report – handouts/Summary Report – SSSS 2019.docx
• Holiday Event
• E Vote Ratification – ../E-Vote Record- Holdiay19 .docx
• HolidayFest2019
  • ../../../../Events/2019/Event Budgets2019.xlsx
  • ../../../../Events/2019/Holiday 2019/map/Martin to restore map.psd
  • ../../../../Events/2019/Holiday 2019/HF19-WhatsHappening.docx
  • ../../../../Events/2019/Holiday 2019/HF19 Considerations for BOD.docx
  • ../../../../Events/2019/Holiday 2019/Members/Member Info Flyer – Holiday 2019.pdf
  • ../../../../Sponsorship/2019/2019 Sponsorship Pkg/2019 BIA SPONSORSHIP PKG – Holiday19 draft.docx

CB made a motion to accept the ED’s report. TN seconded the motion. Motion passed.

Other Business

• CB: Federal election has been called. Encourage people to vote and have candidates to come out.
• DO: power now in Oasis pkg lot – going to be a food truck pavilion in that lot.
• CB – Champion has a report about crime downtown. JT mentioned that he’s seen an increase and has had to call police. Bus Stop means that lots of garbage.  Bus stop should have a bin. TN also mentioned that he’s seen people from the creek.

TN made a motion to adjourn the meeting. CB seconded the motion.  Motion passed.

Meeting adjourned at 8:12 pm.