Board of Director’s Meeting – Minutes

Wednesday, April 10, 2019
Location: Chambr Boardroom 6:30 p.m.

Attendees: David O’Connell (DO), Miguel Gonsalves (MG), Colin Best (CB), Kristina Tesser Derksen (KTD), Troy Newton (TN), Margaret Lara (ML), Sukh Brar (SBr), Cheryl Ciccarelli (CC). Guests: Joe Taglieri and Alan Cooke

DO called the meeting to order at 6.45pm.

Do introduced guests Joe Taglieri (property owner of 300 Main Street – Knead to Balance) and Alan Cooke (Co-owner, The Barn Door Studio).  Joe and Alan are perspective Board member.  Then the Board went around the table to do introductions.

DO asked the table if there was any declaration of pecuniary interest or conflict of interest.  No declarations were made.

DO asked the group to review the previous meeting minutes.

  • ML moved to accept the minutes as presented. MG seconded the motion. Motion passed.

MG presented the treasurer’s report (attached).

  • We expended 3.6% of the budget in March. Mostly salary, benefits, rent and landscaping.  Nothing unusual.
  • CB moved to accept the treasurer’s report. TN seconded the motion. Motion passed.

KTD presented the local Councillor report.

  • Mature neighbourhood study was released – mostly residential in focus.
  • At next council meeting there will be a discussion about the proposed Bronte Condo development – 5 delegations have already been registered.
  • Councillor Tesser Derksen reported that she has purchased a building on Martin St. for her practice.

CB presented the regional Councillor report.

  • CB brought a map of the construction in Ward 1 (attached).
  • Region’s Growth Scenario completed through 2031-2041. Plans for 39,000 more homes for Milton. Should be approved by 2021.

SB moved to accept the Council report as presented. ML seconded the motion.  Motion Passed.

CC presented the Executive Director’s Report (attached).

DMSF

  • TOM has suggested that we do not do an Opening Ceremonies this year. BOD discussed and agreed that we will not do the Opening Ceremonies this year.

For Discussion/Decision:

Holiday Street Market / Holiday Event

  • CC reviewed her initial report on a Holiday themed event (attached.) BOD expressed concerns with how big the event should be.
    • KTD likes the idea of using the Restore lot but concerned about attendee expectations – might be expecting an event similar in scale to 2017/18. She wants to explore 3rd party options.
    • Alan offered to look for 3rd party options among his work connections and get back to CC.
    • TN: 3rd parties will expect us to pay them. This event is not worth doing if not done well.
    • DO: This is not the first time that the DMBIA has done a Winter Market. Vaulted Inc had issues in year one and they were not resolved in year two.
    • CB noted that the Restore building might be a gravel lot by Christmas which could allow for an expanded event footprint.
  • CB introduced a motion to investigate 3rd party options and report to the board at the next meeting. A decision should be made at that time to move forward with planning a Holiday event or cancel it in light of the insufficient timeline.  KTD seconded the motion.  Motion passed.

Digital Main Street:

  • CC reviewed her Digital Main Street Opportunities report (attached.)
  • SkB noted that he had registered for the Digital Transformation Grant and completed the 40 questions which took about 20 minutes. He was surprised by the resources available through the program.  He noted that some of the questions might require more knowledge that the average person would have.  SkB agreed that a mechanism to help members through this process would be beneficial.
  • BOD discussed need for a BIA sponsored session to assist members in starting this process. Joe noted that it would be good to get the members to sign up to complete those 40 questions to show interest in / commitment to the process.
  • BOD agreed that CC should investigate setting up a workshop for members to complete the initial steps of registration. CC to investigate options through OBIAA, MEV and Silicon Halton.  Could invite members to bring their laptops and have people to help them through those 40 questions.  CC to update BOD at next month’s meeting.

CB motioned to accept the ED report.  ML seconded the motion. Motion passed.

DO asked if a there was any new business.

  • CC noted that CB had forwarded a report from Joy Anderson, Director – Cultural & Community Investment to The Town of Milton. It included a discussion on the DMSF.  CC noted that she had discussed with Joy.  They agreed that the BIA had taken on more than previously agreed to this year due to staff illness but that it was not feasible to take on additional work ie: sponsorship, marketing, and the other tasks that TOM has been doing for this year.
  • DO thanked the guests for their participation in this meeting and their interest in joining the Board.
    • CC to contact the Town Clerk to determine methodology for increasing the number of seats on the board. The Board will then hold an e-Vote to determine the status of the proposed Board members and that decision will be ratified at the next Board meeting.

CB motioned to adjourn the meeting.  TN seconded the motion.  Motion passed.