Downtown Milton BIA 2025 Meeting Minutes - Downtown Milton Business Improvement Area

2025 Meeting Minutes

January 2025

Attendees: Monique Gaudet (MG), Moe Hartley (MH), Colin Best (CB), Diana Lakich (DL), Tom Dusmet (TD), Kristina Tesser Derksen (KTD), Eric Parris (EP)

Regrets: Eric Parris (EP)

EC called the meeting to order at 6:35 p.m.

EC asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by CB, seconded by MH. Motion passed.

Treasurer Report (TD):

TD reviewed the 2024 budget:
Expenses are close to the budget, with only minor overages in employment benefits and training.
Compared to the previous year, spending increased by approximately $28,000, with expenses still pending. The concern was that November and parts of October required more adjustments than usual due to delayed approvals.
Earlier months showed no major discrepancies.
Year-to-date utilization appears stable.
Miracle on Main Street used all allocated funds this year, unlike last year when there was a surplus.
Increased costs affected events, including Tiny Tots, due to additional expenses like police presence.
Higher sponsorship revenue allowed for reallocating funds to enhance events like the car show.
Overall, spending was higher this year due to increased costs across various areas.
CB questioned if there were any surprises between actuals and budget, that have not been seen before
TD no, all expected expenses

CB moved to accept the Treasurer Report. KTD seconded the motion. Motion passed.

Council Reports

Local (KTD)

A new Director of Communications and Customer Experience, Tash Harriet, was recently appointed at the Town of Milton.
The Town hosted a free recreation week from January 6–12, offering free facility access and programs. Participation numbers for the free week are not yet available but will be reviewed.

Regional (CB)

No regional meeting since the last BIA meeting; the next one is on January 22.
CAO Jay McCaskill retired after 11 years, and the region is searching for a new CAO. Bob Gray, Commissioner of Legislative and Legal Services, is the acting CAO.
Potential for back-to-back provincial and federal elections, with a slight chance of a provincial election before March 24 and a likely federal election in May or June.
Suggested DMBIA consider hosting a Meet the Candidates night focused on downtown issues.
TD moved to accept the Council Reports. MH seconded the motion. Motion passed.

Executive Director Report:

Administration:

2025 DMBIA sponsorship package will remain the same as 2024.
The Executive Committee met on December 18, 2024, during which MG proposed granting an additional week of paid vacation to Lauren Uba, Marketing Coordinator, bringing her total to three weeks per year to align with the rest of the team.
- Motion to approve an additional week of paid holidays for the following employee: Lauren Uba
- TD moved to accept the motion. CB seconded the motion. Motion passed.
A salary increases of 3% was incorporated into the 2024 budget. I would like to send in the Change of Status forms including the motion below confirming the increasing to The Town.
- Motion to approve a 3% salary increase for 2025 for the following employees: Monique Gaudet, Mira Nasser, Lauren Uba
- TD moved to accept the motion. CB seconded the motion. Motion passed.

2025 Strategic Planning Committee

2025 Operating Calendar & Strategic Plan will begin Monday January 13, 2025, 1pm – 3pm
Onsite: 251 Main Street East, Main Boardroom
- Monday January 13th – 1 pm – 3pm
- Monday February 10th – 1 pm – 3pm
- Monday March 31st – 1 pm – 3pm
Virtual Meeting Dates: Via Zoom
- Monday January 27th – 1 pm – 3pm
- Monday February 24th 1pm – 3pm
- Monday March 24th 1pm – 3pm
Confirmed Participants: Domenic Pasqualino, Abhideep Sarkar, Diana Lakich, Eric Chabot, Kristina Tesser-Derksen, Monique Gaudet, Lauren Uba, Mira Nasser
TD asked if the committee will directly benefit the business owners.
MG explained the following;
We’re starting from scratch, with each session being unique. The first session will: Serve as an introduction. Review our vision and mission to ensure alignment with the 2022 strategic planning committee. Explore new ideas rather than repeating past initiatives.
The second session will focus on: Goal setting. Conducting a SWOT analysis and other strategic assessments
The third session will focus on the Member Strategic survey
The process will not just focus on events but will consider the entire BIA

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

DMBIA Events:

Taste of Downtown Milton: Friday February 21, 2025 – Sunday March 16, 2025
SummerFest: Saturday June 7th 2025 12 pm – 8 pm, the event will be announced this month.
We continue to promote member events via social media, newsletter, and our events calendar.

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

New Business

Big Mama’s and Papa’s Pizzeria Milton grand opening on Friday January 17th 4pm – 6pm

Vacancy Rate, 8%

EC asked about the 8% is that upstairs, downstairs or just ground floor? How did you calculate. Example: If a building has five units and four are occupied, the one vacant unit counts toward the rate.
MG confirmed that this method of calculation was understood.
General agreement that 8% is a good vacancy rate.

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beatification:

An ABL employee was hired for four hours to handle litter cleanup before the holiday break.
MG would like to do this again in January to ensure litter cleanup is under control.
CB asked that all paper be taken down from the street poles.
The Christmas tree will be taken down by the end of next week.
Board discussion to review options for the flower beds along Main Street as the trees are getting bigger and the roots are not allowing for flowers to grow.
MG suggested keeping just the greenery, as seen outside Pasqualino, exploring grants for watering solutions, though nothing is available yet, edging, flattening, the beds.
TD Suggested planting Portulaca, a low-maintenance ground cover with small flowers that thrives in tough conditions. Hamilton was referenced as an example of streets lined with flowers. Noted that Portulaca takes time to establish but can fill in well by the second year.
KTD commented on the following: Elevated flower beds improve the look of the street and help prevent issues like dogs urinating in them, kids running through them, and litter accumulation.
Raised planters may face less exposure to damage compared to ground-level flower beds.
A significant upgrade to the flower beds could create a noticeable improvement and be well appreciated by the community.
TD moved to accept the Executive Director Report. CB seconded the motion. Motion passed.

Other Business:

CB raised concern about recent accidents involving medical incidents and vehicles plowing into buildings, referencing events in New Orleans, Germany, and Halton. Proposed to consider having vehicles parked at each end of future events for safety, as fire trucks or transit vehicles may not always be available.
Acknowledgment that distracted driving and medical incidents can be unpredictable, and barriers like plastic ones won’t stop a vehicle.
Suggestion to always have vehicles across the street for added protection.
The Farmer’s Market has been asked to look into other ideas and will follow up.

Adjournment

TD moved to adjourn. MH seconded the motion. Motion passed.
EC Meeting adjourned at 7:05 pm.

February 2025

Attendees: Monique Gaudet (MG), Moe Hartley (MH), Colin Best (CB), Diana Lakich (DL), Tom Dusmet (TD), Eric Parris (EP)

Regrets: Kristina Tesser Derksen (KTD)

EC called the meeting to order at 6:34 p.m.

EC asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by TD, seconded by CB. Motion passed.

Treasurer Report (TD):

Expenses are very light to date. There is no activity in any of the special event’s accounts.
A surplus of $100,000 was generated in 2025.
CB moved to accept the Treasurer Report. EP seconded the motion. Motion passed.

Council Reports

Regional (CB)

The Regional Meeting on January 27 covered zoning by-law updates, primarily affecting residential areas with some impact on commercial zoning.
The Britannia Secondary Plan was approved, adding 17,500 homes between Thompson and Sixth Line, increasing Milton’s population by 57,000–70,000.
At the regional level, several motions were put forward addressing homelessness, urging provincial and federal action. Discussions also covered the upcoming provincial election and municipal challenges highlighted by the Association of Municipalities of Ontario.
MH moved to accept the Council Reports. EP seconded the motion. Motion passed.

Executive Director Report:

Administration:

Kristina Tesser-Derksen will not be attending this board meeting due to her running for Liberal MPP.
Abhideep Sarkar, owner of The Works Craft Burgers and Beer, has expressed interest in joining the board. The application is attached for review. A motion will be made to vote on this.
The DBMIA bylaw states that new board members must participate in three board meetings before a motion to vote.
Discussion on BIA Bylaw:
- The Downtown Milton BIA bylaw currently states that new board members must attend three board meetings before fully joining.
- Motion: Colin would like to move a motion to eliminate this bylaw requirement for Abhideep Sarkar.
- MH moved to accept the Council Reports. EP seconded the motion. Motion passed.
Motion:
- To vote Abhideep Sarkar, owner of The Works Craft Burgers and Beer, to become a Board Member of the DMBIA Board of Directors.
- MH moved to accept the Council Reports. EP seconded the motion. Motion passed.
2025 Strategic Planning Committee
- Andy Scott Senior Director, Strategic Initiatives will be attending our next meeting Monday, February 24 from 1 pm – 3 pm
- EC is not able to attend the upcoming Strategic Planning Meeting
- MG will record the meeting and provide EC with a transcript or recording.
- Session 3 focused on reviewing the 2025 Member Strategic Planning Survey. The survey has been updated, and final revisions will be sent to the committee this week for final approval.
- A suggestion was made at the Strategic Planning meeting to introduce a 2025 Affiliate Membership Package as a social media initiative for businesses located outside of the BIA, along Main Street. More details to follow.
- MG boundaries for the package would be on Main Street between Ontario Street and Bronte Street. The team will create the package for board approval.

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

DMBIA Events:

Taste of Downtown Milton: Friday February 21, 2025 – Sunday March 16, 2025
MG 16 restaurants are participating in TODM
SummerFest: Saturday June 7th 2025 12 pm – 8 pm, BMO is confirmed as the Presenting Sponsor.
We continue to promote member events via social media, newsletter, and our events calendar.

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

Window Painting Collaboration with Arts Milton for the Friendship Project

Arts Milton is looking for a storefront in Downtown Milton where their newcomers and host families can come together for a community window painting activity. This would be a fun and creative way to engage families while adding a vibrant touch to the downtown space. We will include this in our member update and reach out to our members to gauge interest in participating. Arts Milton will make the final decision.

Legacy of Honour Program

Frank Avila, Legacy of Honour program would like to join one of our upcoming board meetings to review the program for next year.
DMBIA will take over the logistics of the Legacy of Honour Program to ensure installation dates are met.
The DMBIA will take over the logistics of the Legacy of Honour program to ensure installation dates are met.
EC recommended speaking with Classic Displays regarding installation quotes to finalize program costs and manage logistics.
MG noted that this year’s expense for the DMBIA was just over $1,000 but this will change for 2025.

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTION DOWNTOWN

Election Update:

The DMBIA tried to host an All-Candidates meeting, however, this was unsuccessful as candidates are not attending these events, and a response was not received.
The DMBIA is sending out a member update to offer businesses the opportunity to submit video or written questions regarding downtown issues that concern them. These questions will be shared via Facebook, and candidates will be notified about this so they can respond accordingly.

Tariffs:

The DMBIA is asking our members to list their businesses on How to Buy Canadian – a grassroots website compiling a list of products and services made in Canada is available here, and to let us know when they have completed this. A social post will then be shared with a shout-out to all the businesses that have signed up for this website.
OBIAA has provided BIAs with a statement to Support Local. This will be posted on our socials, updated to our members, and shared in our next community newsletter. Discover the incredible businesses in your community by connecting with your local BIA. They provide valuable resources to help residents and visitors explore the diverse shopping, dining, and service options available on Main Streets across Ontario. Find your local BIA here: https://obiaa.com/member-directory

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beatification:

Board discussion to review options for the flower beds along Main Street. Julie and Shirley meeting. Explain discussion.
MG spoke with Julie from Flower Shed and she mentioned that the flower beds are no longer a healthy environment due to street pollution, the soil being above the sidewalk, and the large tree roots, which prevent the flowers from going. Perennials are unlikely to survive. Julie and Monique will meet to review the options.
The hanging baskets have been ordered and will be hung before SummerFest.
MG explained that they are the garden beds along Main Street where a tree is planted.
EC recommended tree grates that are cast iron covers that protect tree roots while allowing pedestrian traffic.
EC we need to make the sidewalks more pedestrian-friendly.
EC suggested adding additional baskets to Main Street.
MG to review costs for the grates and speak to Julie.
MH suggested making the trees a memorial purchase, with a portion of the proceeds funding tree grates. A plaque could be placed on each tree to support the program.
Snowflakes are coming down the week of February 24, 2025.
CB moved to accept the Executive Director Report. MH seconded the motion. Motion passed.

Other Business:

Adjournment

TD moved to adjourn. MH seconded the motion. Motion passed.
EC Meeting adjourned at 7:20 pm.

March 2025

Attendees: Monique Gaudet (MG), Moe Hartley (MH), Colin Best (CB), Diana Lakich (DL), Tom Dusmet (TD), Eric Parris (EP), Abhi Sarkar (AS)

Regrets: Kristina Tesser Derksen (KTD), Eric Chabot (EC)

DL called the meeting to order at 6:37 p.m.

DL asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by TD, seconded by CB. Motion passed.

Treasurer Report (TD):

Only two financial entries this month: Staff salaries and one administrative expense.
No other activity to report.
CB moved to accept the Treasurer Report. MH seconded the motion. Motion passed.

Council Reports

Regional (CB)

MH and I have been working at the Elections Ontario office over the past month.
Anticipating more changes from the provincial government that may impact the downtown core — updates will be shared as they come.
At the February 19 Regional Council meeting, there was a discussion around Buy Canadian policies. These policies will become more relevant after yesterday’s announcement. Expect similar discussions at the next Milton Council meeting.
The purpose of these policies is to help keep local businesses afloat amidst the potential impact from tariffs and other economic threats from the U.S.
The Britannia Secondary Plan was approved, adding 17,500 homes between Thompson and Sixth Line, increasing Milton’s population by 57,000–70,000.
At the Regional level, several motions were put forward addressing homelessness, urging provincial and federal action. Discussions also covered the upcoming provincial election and municipal challenges highlighted by the Association of Municipalities of Ontario.
MH- Follow-up on the Buy Canadian discussion: Is there currently a policy at Council regarding prioritizing Canadian suppliers when awarding contracts? Do we ever engage with American suppliers for goods or services?
CB- responded It’s very rare that American suppliers are used — mostly limited to certain technical items. The matter will be reviewed again at the next Council meeting on the 17th. This initiative is being communicated to all municipalities across Ontario. Currently, contracts are typically awarded to the lowest qualified tenderer. Based on experience: Approximately 98% of contracts go to Canadian firms. Only about 2% are awarded to American firms.
AS- is in contact with a couple of other downtown restaurants. Efforts are to move away from U.S. products (e.g., ketchup and mustard). The aim is to source and use Canadian alternatives whenever possible.
AS- asked a question as a collective or as a board: Are we planning to send any message or notification to local businesses encouraging the use of Canadian products? Have we done this already, or is it something we plan to do?
MG- A letter was sent in the Member Newsletter two weeks ago, encouraging members to join the Make Canadian initiative. I will resend the letter to all members.
MH- A suggestion was shared to help businesses highlight Canadian-made products in-store: purchase inexpensive decks of playing cards with a maple leaf or Canadian flag on the back (around $3–$4), and use the backs of the cards as simple signage to indicate Canadian-made items. It’s an affordable and effective way to make a visual statement.

Local (CB) on behalf of KTD

The next council meeting will be held on March 17.
Similar motions regarding the Buy Canadian initiative will be discussed.
A preview was given of the new Mountain View West neighborhood on the 34-acre Meritor property (previously known as Rockwell Meritor or the steel plant).
The first phase will feature over 1,000 homes, ranging from townhouses to an 8-story building.
Two new streets will be added to Steeles Avenue and two onto Martin Street, with traffic lights planned.
Construction and occupancy are expected to take 3 to 5 years, with the first phase coming soon.
The development could bring up to 3,000 new residents to the area, which would have a positive impact on downtown, as it’s only a 5-minute walk from downtown.
Public Information Session is planned before the project proceeds.
MH moved to accept the Council Reports. EP seconded the motion. Motion passed.

Executive Director Report:

Administration:

Waiting for a decision on our Canada Summer Jobs application. I would like to hire the same student as last year, Kaleigh Chapman.

2025 Strategic Planning Committee

The 2025 Strategic Planning Survey will be sent to members on Monday, March 10, 2025.
We have two sessions left, March 24 & 31.

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

DMBIA Events:

Taste of Downtown Milton: Friday, February 21, 2025 – Sunday, March 16, 2025.
SummerFest: Saturday, June 7 from 12 pm – 8 pm. Vendor and entertainer applications close next week, with the first round of acceptances being sent out this week.
Logistics planning and sponsor outreach are in progress.
We are exploring a partnership with Destination Ontario for upcoming events. Information about TODM has been submitted, though not all submissions are promoted.
We held a TODM giveaway event, which is happening until the end of the event.
Milton Prism is hosting the Pride Parade in Downtown Milton. I am speaking with Melanie Tremlis, Founder and Chair, to gather full event details.

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

Business updates

For Sale:

17 Commercial Street- Luigi’s Lasagna & Pizzeria

Closed:

167 Main Street – Ill Cosmos Tattoo Studio
158 Mill Street – Benjamin Moore – Milton Paint

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTION DOWNTOWN

We continue to promote OBIAA’s statement to Support Local. This will be posted on our socials, updated to our members, and shared in our next community newsletter. OBIAA has developed a Shop Main Street Canada. Support Local Toolkit.
The Town of Milton is currently undergoing an RFP process for insurance providers. We continue to work with Aliya Orloff Manager, Risk Management on insurance for SummerFest vendors and entertainers.

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beautification:

Receptacles and benches were damaged by sidewalk plows. Operations have been made aware, and further updates will follow.
CB moved to accept the Executive Director Report. MH seconded the motion. Motion passed.

Other Business:

Adjournment

CB moved to adjourn. MH seconded the motion. Motion passed.
DL Meeting adjourned at 7:22 pm.

April 2025

Attendees: Monique Gaudet (MG), Moe Hartley (MH), Diana Lakich (DL), Tom Dusmet (TD), Eric Parris (EP), Abhi Sarkar (AS)

Regrets: Kristina Tesser Derksen (KTD), Colin Best (CB)

EC called the meeting to order at 6:46 p.m.

EC asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by EP, seconded by DL. Motion passed.

Treasurer Report (TD):

We had six financial entries this month. Our expenses are slightly higher than in 2024, but given rising prices, this is hardly a surprise.
No other activity to report.
EP moved to accept the Treasurer Report. CB seconded the motion. Motion passed.

Council Reports

Regional (CB)

Absent

Local (KTD)

Absent

Executive Director Report:

Administration:

The 2025 Strategic Planning Survey was sent out, and follow-ups with the members to respond will begin.
We have one final Strategic Planning meeting remaining, which will be scheduled toward the end of April or early May, depending on the survey results. A final report will be compiled to summarize the 2025 Strategic Plan.
We are still pending approval for the Canada Summer Jobs grant. If we do not receive funding, I would like to request to employ 1 summer student for the first 8 weeks. Monday, April 28, 2025, until Friday, June 20, 2025, to assist with SummerFest. Approximate salary $5,500.00 for 8 weeks.
EC we have budgeted for a part-time hourly student. If the grant is not successful, you already can hire under the 2025 budget allocation.

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

DMBIA Events:

SummerFest: Saturday, June 7 from 12 pm – 8 pm.
20 members confirmed to participate in SummerFest.
Milton Prism is hosting the Pride Parade in Downtown Milton on July 20, 2025. DMBIA is a Bronze Sponsor
DMBIA has purchased a booth at the Farmers Market, and members are taking advantage of this opportunity by booking space.

DMBIA Promotions:

We received a lot of positive attention from our All Canadian & Local Made posts that highlighted our members. We will continue this campaign on our socials.
Working on a partnership with Destination Ontario.

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

Business updates

New:

Café Depot to open at corner of Main and Charles St.

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTION DOWNTOWN

We continue to promote OBIAA’s statement to Support Local.
The Patio Program will be returning this year. Nitya Irwin from the Town of Milton will be reaching out to our members in the next week

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beautification

Receptacles and benches were damaged by sidewalk plows. Operations have confirmed that repairs will begin this month, and they have agreed to cover the cost of the receptacle damage.
Litter cleanup with ABL will begin now that the weather has improved.
I am collaborating with Flower Shed on the upcoming season and the cost of grates for the flower beds. For this season, we will not be planting flowers in the garden beds.
I am working with Frank Alva, The Legion on the final details of the Legacy of Honour Program. I am still pending the final quote from Classic Displays. Dates for the program will be from October 1 – November 14, 2025.
EP moved to accept the Executive Director Report. MH seconded the motion. Motion passed.

Other Business:

Adjournment

DL moved to adjourn. MH seconded the motion. Motion passed.
EC Meeting adjourned at 7:12 pm.

May 2025

Attendees: Monique Gaudet (MG), Diana Lakich (DL), Eric Parris (EP), Abhi Sarkar (AS), Kristina Tesser Derksen (KTD), Colin Best (CB)

Regrets: Tom Dusmet (TD), Moe Hartley (MH)

Guests: Tiger Jeet Singh Foundation (TJSF): Tiger Jeet Singh Jr, Robert Hans

EC called the meeting to order at 6:36 p.m.

EC asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by CB, seconded by DL. Motion passed.

Tiger Jeet Singh Foundation & Downtown Milton BIA – Miracle on Main Street 2025 Planning & Event Recap

To discuss the direction, challenges, and planning process for the 2025 Miracle on Main Street in Downtown Milton event and identify next steps for both the Tiger Jeet Singh Foundation (TJSF) and the Downtown Milton BIA.
EC: Led the discussion about the Miracle on Main Street in Downtown Milton event, seeking to understand the event’s value, challenges, and potential solutions. He highlighted BIA’s resource constraints, with staff spending approximately $35,000 and approximately 1100 hours on the event. He is supportive of the event but emphasized the need for a more streamlined approach that doesn’t overwhelm BIA’s limited resources.
TJSF: Summarized the foundation’s mission of community engagement, charity work through the Miracle on Main Street event, emphasizing a commitment to giving back.
MG: Shared concerns about the amount of staff time required to organize Miracle on Main. While they want to continue the event, they suggested reducing its scale, removing vendors, and simplifying logistics. Their main priorities are to support local businesses during the holiday season and make the event manageable.
EC: Requested that MG put together an event proposal. This will help TJSF understand where the BIA is coming from and explore how both sides can work together.
MG will prepare and send an event proposal to TJSF for review.
The Downtown Milton BIA Board of Directors, BIA staff, and Tiger Jeet Singh Foundation agreed to an in-person meeting on June 10th to discuss the event’s logistics. They aim to find a mutually beneficial solution that reduces staff hours, simplifies event planning, and maintains the event’s community value.

Treasurer Report (MG):

We will begin seeing expenses from SummerFest coming through.
EC commented that our expenses are much higher in April 2025 than in 2024.
MG verified that our Classic Display expense for our 2024 snowflake installation and storage was posted in April 2025.
AS moved to accept the Treasurer Report. DL seconded the motion. Motion passed.

Council Reports

Regional (CB)

Provided an update on regional developments, including the upcoming opening of the Tremaine Road overpass, new housing developments in Milton Heights, and upcoming council meetings. He noted potential changes to the housing strategy in response to community needs and referenced the ongoing provincial and federal election processes.
Colin expressed support for the Miracle on Main event and suggested reducing the street closure to the section between Fulton and Charles Street to minimize logistical challenges.

Local (KTD)

Absent

Executive Director Report:

Administration:

Lauren Uba’s last day was Friday, April 25, 2025.
Interviews for the new Marketing Coordinator position are taking place this week. We currently have three qualified candidates.
The proposed hiring date is Monday, June 2, 2025. I recommend that the Marketing Coordinator role remain within the $40,000–$42,500 salary range, with two weeks of vacation and benefits commencing after a three-month probationary period. I have narrowed the search to three qualified candidates.
AS checked LinkedIn and $42,500 is an expected salary
I recommend a salary adjustment for Mira to reflect the current rate of inflation, contingent on a similar adjustment being considered for my role. I also propose updating her title to the Events Manager, to recognize her experience and five years with the BIA.
The group discussed missed annual reviews for the Executive Director. Due to leadership transitions, key processes were lost. The team will review past salary changes and make necessary corrections. DL and MG to work together to implement a proper review process.
We received funding for one Canada Summer Jobs student for 8 weeks at 35 hours per week. Kaleigh Chapman started on Wednesday, April 30, and will work through June 25, 2025.

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

SummerFest: Saturday, June 7 from 12 pm – 8 pm.
The Charity Partner for SummerFest is “Pack A Bag for a Friend Foundation.” Their vision is to ensure that as many infants, children and youth, and their families do not go without the basic clothing necessities and food for Christmas in the Halton Region.
Farmers’ Market begins Saturday, May 17, 2025.
Social media and promotions – Key focus is the Downtown Milton BIA businesses and SummerFest 2025
We have exceeded our goal of 10,000 Instagram followers and are currently at 12.4K.
Seasonal Patio program opens this week. Patios include The Works, Casa Americo, Ivy Arms, and Pasqualino’s
Sheriff Country, a television series, will be filming in downtown Milton until January 2026. Filming is set to begin on May 16, 2025. I am working closely with the production team to stay updated and manage any effects it will have on our business. There should not be any road closures, only traffic stoppages along Main St.

Partnership Funding Program – Hamilton Halton Brant programs.

Co-Op Advertising: Paid Social Media Campaign $1000. OVERVIEW AND OBJECTIVES Partner with us and launch highly targeted paid media campaigns on Meta (Facebook and Instagram ads) through our expert media management vendor.
Photography Asset Development $500 OVERVIEW AND OBJECTIVES Partner with RTO3 to refresh your digital assets with professional photography this year.
Culinary Tourism Alliance ‘Do Something Delicious’ Seasonal Campaigns $2500 OVERVIEW AND OBJECTIVES Partner with RTO3 and the Culinary Tourism Alliance (CTA) in this seasonal digital campaign series, delivered in collaboration with Destination OntarioTop of Form

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

Business updates

New Business:

Wildflour Bakery is expanding and opening Terra Mar, the Portuguese restaurant in Milton
Allegra is now Solterra Spa & Wellness

Closing:

Lala Soap Company is closing
Nature’s Spirit closing in June, the sale of their building is still pending, they are waiting on the official notice.

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTING DOWNTOWN

ED is meeting with Nitya Irwin, Economic Development Officer, next week to review collaborative opportunities between the Town of Milton and the DMBIA.
ED is in contact with Heide Schlegl, Manager Traffic, regarding upcoming filming dates.

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beautification

Flower baskets will be hung up by June 1, 2025
The Flower Shed is sending a revised estimate as we will not be planting in the flower beds this year.
I have reached out to The Town asking for a second garbage bin to be placed outside of Jay’s ice cream.

Other Business:

Adjournment

EC moved to adjourn. CB seconded the motion. Motion passed.
EC Meeting adjourned at 8:39 pm.

June 2025

Attendees: Monique Gaudet (MG), Diana Lakich (DL), Abhi Sarkar (AS), Colin Best (CB), Moe Hartley (MH),

Regrets: Tom Dusmet (TD), Eric Parris (EP), Eric Chabot (EC)

CB called the meeting to order at 6:37 p.m.

CB asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by DL, seconded by MH. Motion passed.

Treasurer Report (MG):

We will begin seeing expenses from SummerFest continue to come through.
Many of our higher SummerFest expenses are coming out closer to the day of the event, we will see those expenses next month.
AS moved to accept the Treasurer Report. MH seconded the motion. Motion passed.

Council Report

Regional & Local (CB)

Appreciation expressed to Monique and the team for a successful Summerfest.
Next Council Meeting is June 23, 2025. It will include a public meeting on Additional Residential Units (ARUs) in urban and rural areas.
Council will set a by-election date (likely September or October) to replace Councillor Kristina Tesser-Derksen.
Public Information Meeting on July 15 at 7:00 PM at Hugh Foster Hall. Development proposal at 150 Steeles Avenue (Meritor Property) includes: 1,063 housing units. Mix of townhouses, semis, and low-rise buildings (6–10 stories). Phase 1 of a larger development.
Residents on Martin Street have raised early concerns.
Full proposal expected to return to Council in fall 2025 (September/October) and possibly be reviewed in 2026.
We had a financial workshop on Monday night. Town staff have actually been able to shave the proposed budget in 2026 from 13% increase to 7.2 with a net effect somewhere between 4.75 to 5.5 for the rate.
MH moved to accept the Council Report. DL seconded the motion. Motion passed.

Executive Director Report

Administration:

Alisha Bustamante, our new Marketing Coordinator, started on Monday, June 2, 2025.
Kaleigh Chapman, our summer student’s last day is June 25, 2025.
Employee Group Health benefits plan is up for renewal on July 1, 2025. Review the email from the provider.

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

SummerFest: Saturday, June 7, from 12 pm – 8 pm was a success! We will work on the wrap-up and provide feedback once it is completed.
Social media and promotions – Key focus is the Downtown Milton BIA businesses and highlighting “Things to do in the summer”
Sheriff Country, a television series, will be filming again on Monday, June 23, and Tuesday, June 24. I don’t have their daily schedules yet
Partnership Funding Program – Hamilton Halton Brant programs.
- We were approved for the Paid Social Media Campaign, $1000. Photography Asset Development $500 and Destination Ontario Fall 2025 Culinary Campaign.
- Total investment for the DMBIA is $4520 in advertising.
Farmers’ Market MOU is up for renewal.
- The DMBIA and the Chamber will begin review this summer.
- AS commented that he enjoys have the Farmers Market downtown as the Works gets the lunch crowd
- DL enjoyed the Farmers Market downtown as Marquee is selling their sour dough bread.
- The market will stay in Downtown Milton.

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beautification

Flower baskets are up.
The Flower Shed sent a revised estimate that did not include the flower beds. The cost reduction is minimal, with previous flower bed expenses estimated at $3,000.

Other Business:

AS raised SummerFest Concern:
- Some downtown restaurants reported slower business during SummerFest.
- Concerns raised that too many food trucks may have drawn customers away from local restaurants.
- 5–6 restaurants mentioned their business was down by half compared to the previous SummerFest.
- Request to review what was done differently this year and if there’s data on foot traffic
- MG asked the restaurants and members to complete the member survey that was sent out to gather feedback on SummerFest and future planning.
MG provided a Strategic Planning Update:
- So far, only 6 responses have been received for the strategic planning input.
- Another email will be sent in September.
- If responses remain low, the BIA will move forward with the committee’s recommendations for the 2026 Strategic Plan (marketing, promotions, events).
- A follow-up session will be scheduled

Adjournment

CB moved to adjourn. DL seconded the motion. Motion passed.
CB Meeting adjourned at 7:17 pm.

August 2025

Attendees: Monique Gaudet (MG), Abhi Sarkar (AS), Colin Best (CB), Moe Hartley (MH),

Tom Dusmet (TD), Eric Parris (EP), Eric Chabot (EC), Diana Lakich (DL),

DL called the meeting to order at 6:36 p.m.

DL asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by CB, seconded by EP. Motion passed.

Treasurer Report (TD):

TD reported there is not much of significance to share at this time.
TD had to redo all of June’s numbers and add July’s due to discrepancies, possibly because Norpal recently had a new baby and was distracted.
Most expenses are as expected and on the lighter side, likely because not all numbers are in yet.
Summer event expenses are reflected in the report.
There was a small deposit for a Christmas event, included in the Christmas numbers.
Overall, the financials are incomplete and do not fully represent the current situation.
MG noted that many expenses are still pending. The Workday system is currently being updated, which affects the approval process.
DL asked for a specific deadline by which items should be approved to ensure Tom has the necessary information for his report.
MG to verify budget reporting dates with accounting
MG noted expenses of $1,500 and below will be approved by the Executive Director. Expenses over $1,500 will require approval. EC will be added to the approval process for higher-value items.
MH moved to accept the Treasurer Report. CB seconded the motion. Motion passed.

Council Report

Regional & Local (CB)

Meritor Property Open House hosted by Neatt Communities at Hugh Foster Hall. The proposal includes 1,063 new homes, surpassing the total built in Downtown Milton over the last 30 years.
The Downtown Civic Precinct project will be brought to Council at the next meeting.
Ward 4 By-Election: Six candidates registered so far.
Regional Council Update:
- Focus on flood mitigation following last year’s flooding report. The Region is working with conservation authorities to address flooding in Downtown Milton and other areas.
Budget Forecasts for 2026:
- Initial projection: 3.5% overall increase.
- Police Services Board is seeking an 8.2% increase (originally 4.5%) to address inflation, staffing, and rising crime.
- Council vote: 22–1 in favour of the increased police budget.
TD moved to accept the Council Report. AS seconded the motion. Motion passed.

Executive Director Report

Administration:

BIA Events Update Meeting with The Town of Milton on July 16, to review summer/winter downtown events and discuss long-term plans. Temporary Town funding remains in the budget pending event analysis and future funding needs. The goal is to determine long-term requirements to make potential adjustments in the 2026 budget
Executive Director Performance Review scheduled for Monday, July 14th

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

See you in September Car Show is on Saturday, September 13th from 4 pm – 9 pm.
Social media and promotions – Key focus is the Downtown Milton BIA businesses. We have relaunched video posts of our businesses
Partnership Funding Program – Hamilton, Halton, Brant programs.
- The partnership projects have begun. We are working on our “Flavours of Fall” article and have a photoshoot of the DMBIA scheduled for August 18
MG suggested potential reallocation toward the Miracle on Main Street event (Tiger Jeet Singh Foundation), Remembrance Day programming, and, as a gesture of goodwill, recommended that $12,000 of the original budget be allocated to the Tiger Jeet Singh Foundation to support their event this year.
The team is exploring smaller-scale holiday initiatives instead of one large event.
Ideas include a silent disco at South Side and collaborations with local restaurants and shops.
Goal is to create weekly activations throughout December, starting when the tree goes up (late November).
This shift allows the DBIA to better promote member businesses over the holiday season.
Board agrees it is important to promote local businesses during the holiday season with smaller events. The full proposal is still in development; budget and logistics are being finalized.
Board discussed the importance of promoting the Miracle on Main Street event despite the changes in partnership.
EC will call Tiger Jeet Singh to discuss the changes and ensure a smooth transition.
Downtown Milton BIA outlines the next steps, including preparing a proposal for council approval and promoting the event.

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

Member/business updates:

New:

Café Depot 252 Main Street East.

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTING DOWNTOWN

Civic Precinct Project

More information following the July 14th Council meeting.

Veterans Commemorative Crosswalks

Council approved the installation of at least two veteran commemorative crosswalks in 2025. Staff will work with Legion Branch 136 to identify locations, explore grant funding, and engage potential partners, including the Downtown Milton BIA. A new capital project will be created, funded through the Project Variance Reserve, with a budget to be confirmed. A capital request will also be considered in the 2026 Budget.

Legacy of Honour Banner Program

The DMBIA is continuing to work with potential vendors. Classic Displays has declined to participate; a quote from Cityscape Displays is pending.
The project will take place from October 1 – November 16/17.
The work would include taking down 53 BIA banners along Main Street, and 6 Town banners on Mary Street in front of Town hall and installing the Veterans banners. Taking down the Veterans banners in mid-November and reinstalling the BIA/Town banners
Providing an estimate per banner for printing in case of damage due to wear and tear, and additional repairs on current broken banners.

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beautification

The flower beds are slowly growing on the north (sunnier) side of the street, 21 beds will alternate between Vinca (10 beds) and Lysimachia (11 beds).
On the south (shadier) side, 19 beds will alternate between Vinca (9 beds) and Pachysandra (10 beds).
The Flower Shed continues to water them.
The Downtown Milton BIA will be applying for the 2025 Best Downtown Area Award through Communities in Bloom. The award will be presented this October during their national symposium in Stratford, ON. Previous winners include Stratford (2023) and Oakville (2022).

Other Business:

Adjournment

EC moved to adjourn. TD seconded the motion. Motion passed.
EC Meeting adjourned at 7:10 pm.

September 2025

Attendees: Monique Gaudet (MG), Colin Best (CB),Tom Dusmet (TD), Eric Parris (EP), Eric Chabot (EC), Diana Lakich (DL)

Regrets: Abhi Sarkar (AS), Moe Hartley (MH)

Guest: George Minakakis, Ward 1 By-election Candidate

EC called the meeting to order at 6:36 p.m.

EC asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by CB, seconded by TD. Motion passed.

Treasurer Report (TD):

Review 2026 draft Budget
Key points:
Small padding was built into the budget to account for unknowns.
Actual spending showed many of those contingencies weren’t necessary.
Budget lines were trimmed and adjusted accordingly.
The updated budget better reflects realistic needs.
Expectation: actuals should align much more closely with projected numbers this year compared to previous years.
Salary increases 1.7 percent
Levy increase 3%
Discussion needed on key planning areas:
Advertising budget, social media influencer strategy, Membership engagement initiatives
Importance of developing meaningful, valuable engagement opportunities for members.
Consider using upcoming outreach or surveys to gather feedback that can guide membership support efforts.
- Motion to accept 2026 Downtown Milton BIA operating budget.
- EP moved to accept the 2026 Downtown Milton BIA operating budget. CB seconded the motion. Motion passed.
TD reported. Overall, there were very few changes from last month
One large reversal in account 5400, which is a normal occurrence.
Minimal new activity this month. Some residual expenses from summer events, as expected.
Slight bump in July salaries due to two pay periods that month, along with related expenses.
- EP moved to accept the Treasurer Report. CB seconded the motion. Motion passed.

Guest: George Minakakis, Ward 1 By-election Candidate

George expressed that shifting away from private equity has allowed him to dedicate more time to community work, including advocacy against projects threatening local resources. Drawing on extensive experience in retail and business, he believes downtown Milton has great potential compared to other towns but stresses the need for a broader mix of merchants and experiences to attract more foot traffic. He sees future challenges from economic shifts and development, but remains optimistic that collaboration and clear vision, among property owners, local government, and businesses, will ensure downtown’s health and growth.

Council Report

Regional & Local (CB)

Ward 1 By-Election: Nine candidates are running for the Ward 1 position.
Council Update: Recent debate regarding Council’s complaints policy created some confusion, with some residents believing it was related to the fairgrounds, it was not. The Mayor is meeting with the Fairgrounds Board and staff on Friday to discuss related matters.
Major work underway on Ontario Street, with additional projects on Jasper and surrounding areas.
Speed bumps installed on Martin and Commercial Streets have significantly reduced vehicle speeds; residents have expressed appreciation.
Council approved the rezoning of existing homes on Peru Road, Steeles 3rd Sideroad, and Tremaine in Milton Heights to residential. Allows for future redevelopment and minor subdivisions once sanitary services are available.
Meritor Property: Scheduled for Council review on November 4.
Proposal includes 1,063 residential units (stacked townhouses and small apartment buildings up to 10 storeys). Expected two- to three-year timeline for site servicing and development, potentially adding 3,000 new residents within walking distance of downtown.
Recent Palestinian protest took place on Main Street.
Council requested feedback regarding the impact on downtown businesses and visitors.
No significant issues or reports received from local businesses.
DL moved to accept the Council Report. TD seconded the motion. Motion passed.

Executive Director Report

2026 Budget Review:

Review and pass a motion to approve Draft 2026 BIA Operating Budget, attached document.
Motion approved as per the above.

Administration:

Alisha Bustamante has passed her probationary period. The Group Health benefits program will begin.

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

See you in September Car Show is on Saturday, September 13th, from 4 pm – 9 pm.
Sheriff Country will be filming on Monday, September 15, as they must film a retake.
Event Impact Survey: We received one response from our members, indicating that there was no direct increase in sales during that weekend.
Miracle on Main Street in Downtown Milton update to be provided.

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

Member/business updates:

New:

2418 Nails Inc. – 200 Mill Street
Inner Life Psychotherapy + Healing Collective – 207 Mary Street

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTING DOWNTOWN

Legacy of Honour Banner Program
- Review the estimate for print and labour with the Board.
- The board approved using $4,600 of surplus funds to reprint approximately 27 banners due to wear and tear. Banner replacement is considered a capital expenditure, as no budget allocation was made previously.
- Legacy of Honour banner program cost for installation is $4000, BIA to fund the project this year.
All Candidates Meeting
- Meeting is set for Tuesday, September 16, at 6:00 pm – 7:30 pm at Southside. Currently, we have 10 responses.
AGM review
- Review ideas, budget, and dates for the AMG
- There remains $1,000 in the budget for member engagement activities, which could potentially support the meeting. Discussion took place on alternative approaches for the AGM/ATM, including changing the format.
- Date set for October 8th, 2025, location Southside
E-scooters Bicycles on Sidewalks
- The BIA will be discussing the issue of e-scooters and bicycles with the Town to include posting signs along the north side of Main Street, a topic of interest for frequent downtown pedestrians.

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beautification

A new poster has been added to the Community Board and will be updated monthly to highlight Things to Do in Downtown Milton.
Graffiti on the bridge has been reported to the Town for removal.
Canadian Flag mounts – reference picture attached.
Two new veteran crosswalks have been installed: one at Commercial & Ed Pearl, and another at Charles & Mary.

Other Business:

Adjournment

CB moved to adjourn. DL seconded the motion. Motion passed.
EC Meeting adjourned at 8:10 pm.

November 2025

Attendees: Monique Gaudet (MG), Colin Best (CB), Tom Dusmet (TD), Eric Parris (EP), Eric Chabot (EC), Diana Lakich (DL, Abhi Sarkar (AS), Moe Hartley (MH)

Guest: Shelly Howe, Lloyd Sison

DL called the meeting to order at 6:35 p.m.

DL asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by TD, seconded by EP. Motion passed.

Treasurer Report (TD):

$107,000 reimbursement/contribution from the Town received; this covers SummerFest and Miracle on Main Street event
This reimbursement is the primary notable item this month; it appeared in the revenue line in last month’s report.
Other than this, there is nothing out of the ordinary to report, just standard, ongoing expenses.
Expense trending report shows expenses are slightly up compared to last year, which is expected.
Current total expenses are $349,000 this year vs. $335,000 last year.
The increase keeps expenses well within the target of a 5% difference year-over-year.
Expenses will balance further as more costs for the Miracle on Main post in December.
Overall, finances are on track.
MH moved to accept the Treasurer Report. AS seconded the motion. Motion passed.

Council Report

Regional & Local (CB)

Last Monday’s council meeting included: Application for Slessor Square (3 Main Street), covering the block of Main, Pearl, Bruce, and Prince Streets: Proposed 18- and 16-story buildings with 570 apartment units, 8,000 sq ft of retail, and only 431 parking spaces.
Application from Neatt Communities for the Meritor property (150 Steeles Ave, former Meritor plant): First phase: 1,083 units; project total projected at 4,100 units, or ~10,000 people, over the next 5–20 years. The current market is slow with an 8-year supply of condominium apartments.
Ongoing construction on Ontario Street South, Nipissing, and Child, drivers should expect and obey road signage.
Regional “Integrated Master Servicing Plan” is underway, combining water, wastewater, and major roads: Projected investment: $4.7 billion over 25 years (could reach $6 billion with inflation). Goal: Double regional population, with Milton projected to triple from 156,000 now to 455,000 by 2051.
MG: George needs to be officially appointed by the Town to join the BIA board. I will research the process.
MG: will reach out to The Town regarding the appointment of Local Councillor George Minakakis to the Downtown Milton BIA Board.
TD moved to accept the Council Report. AS seconded the motion. Motion passed.

Executive Director Report:

Administration:

Canada Summer Jobs is open, DMBIA will apply for one student, Special Events Intern, beginning April 28, 2026, for 8 weeks.
Director and Officer Insurance Policy arranged by the Town of Milton annually, providing $1,000,000 liability coverage for $900 + $150 policy fee + applicable taxes and fees. This is based on the current number of board members, with adjustments if new members join. Annual budget allocation is $1,500. Documents attached.
MG: to submit the documentation to the Town of Milton for Director and Officer Insurance Policy.
Contribution from The Town of Milton of $107,661 has been transferred to the DMBIA accounts, for SummerFest and Miracle on Main Street, as per the 2025 budget.
A repayment from the Town of Milton for the receptacle damage due to snow plowing will be transferred to the DBMIA accounts this month for $3850.
The Town of Milton’s budget is public as of November 12, 2025.
Budget Council Workshop is on Monday, November 24, 2025, at 7:00 pm to present the DMBIA budget SummerFest ask.
Mira Nasser and Alisha Bustamante will attend the December 10, 2026, board meeting to provide their year-end updates.

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

Milton Santa Claus Parade is Sunday, November 16, 2025, at 1:00 pm
Miracle on Main Street in Downtown Milton is on Saturday, December 6, from 1 pm to 5 pm.
“Support Local to Win” holiday initiative discussion.’
AS: Summary of “SupportLocal2Win” presentation: The initiative will run Dec 1–28 for the DMBIA using the supportlocaltowin.ca domain. Weekly prizes of $250 in Downtown Milton gift cards will be awarded to customers who upload a receipt showing a purchase of $25 or more at any BIA business. Website setup is expected to cost $700–$800
Summary of Board Discussion: Potential Conflict of Interest:
The board discussed a potential conflict of interest since AS, a board member, would receive BIA funds for the initiative.
Members clarified that there is no conflict if no money changes hands between the BIA and AS’s company.
If the project is funded by outside sponsors rather than the BIA, conflict is avoided.
If sponsorship is not possible and the BIA must pay for the campaign, it would be a conflict for AS as a board member.
A possible solution mentioned was AS resigning from the board if he wished to run the program as a business initiative.
The board agreed to explore alternative ways to run the campaign, such as a BIA-managed website with funded compliance.

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

Member/business updates:

New

KNINE (pet groomer) – 158 Mill Street
Wildwood Books and Market – 207 Main St East. Soft grand opening Nov 22 & 23
The Secret Garden (florist) – Grand opening TBD. Renovations needed!

Anniversaries coming up:

ACT Physiotherapy and Health Services (5 years)
Barn Door Studios (10 years)

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTING DOWNTOWN

Patio Rebranding Program

Working with Christina Romasz from the Town of Milton’s Economic Development and Marketing team on rebranding the Seasonal Patio Program into an Intentional Placemaking initiative aimed at enhancing public spaces and creating a more engaging, year-round downtown experience.

Farmers’ Market MOU Renewal

Connected with Erin Caldwell, intern President at The Chamber of Commerce to confirm the market will remain on Main Street and to work on the revised MOU.

2026 Strategic Planning Update

Currently developing the Strategic Plan for review. The plan is based on committee discussions, current survey results, and notes provided by Tom Dusmet and will outline key priorities and action items for the upcoming year.
DL: to send survey results and notes received.
Andy Scott resigned from the Town of Milton. I have not received an update on his replacement.

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Holiday Tree Lighting:

Proposal 1: Cerelli Tree Farm and The Christmas Light Company, approximate total $4,200,
Proposal 2: Trees on a Truck, approximate total $1,600.
Review pictures of the trees at the board meeting to decide. Board approved Proposal 1
There are sponsorship dollars available for an annual holiday tree lighting event
MG: Tree Lighting planned for November 27th 5pm – 7pm. Charles Street will be closed for pedestrian safety.
Program additions: Live Music by Academy of Music, Santa Writing Station,
TD: suggested that local restaurant owners consider creative add-ons or special offerings during the Christmas tree lighting event (e.g., specials, live music, themed menus) to help make the event a stronger draw for the community.
DL: creative referenced past successful partnerships with the Milton Art Center (e.g., concert and dinner events).
Shelly Howe, EXIT Realty, expressed strong support for preserving the unique character of downtown Milton, emphasizing the importance of local events to keep the area special and vibrant as the town grows. The potential board member shared a commitment to helping drive more traffic downtown, to make it a desirable destination for locals and visitors alike.
Lloyd Sison, The Eighth Note, voiced support for downtown Milton’s continued growth as a community destination, noting increased activity over recent years. The member advocated for building on this momentum with data-driven strategies and emphasized the value of music in attracting more visitors and fostering greater community involvement.

Beautification

Legacy of Honour banners will be taken down, and DMBIA banners will be installed on the evening of November 17, 2026.
Snowflake lights will be installed on the evening of November 19, 2026.

Other Business:

Proposal for a summer pilot program to allow restaurants to extend patios onto the street.
Could run on four Saturdays during the summer, possibly coinciding with the farmers’ market.
Street closure would be limited to the patio areas; no alcohol or town-managed events in the street.
Restaurants would set up enclosed patio areas with fencing/bollards for safety.
Like encroachment agreements already used by restaurants like Pasqualino’s and Chuck’s.
Goal is to boost downtown vibrancy and attract visitors.
Participation depends on the restaurant’s interest and willingness to set up outdoor seating.
If successful, could expand the program in future years.
TD and AS: to create a presentation for the next board meeting
CB: The Canada Day committee meeting will be held on Thursday, November 20, at 7:00 PM in Building #1 of the Milton fairgrounds. Community members interested in helping revitalize Canada Day are encouraged to attend.
MG: We will share the meeting information on our socials and add the information to our community board poster.

Adjournment

DL moved to adjourn. TD seconded the motion. Motion passed.
DL Meeting adjourned at 7:52 pm.

December 2025

Attendees: Monique Gaudet (MG), Colin Best (CB), Tom Dusmet (TD), Eric Parris (EP), Diana Lakich (DL, Abhi Sarkar (AS), Moe Hartley (MH), Mira Nasser (MN), Alisha Bustamante (AB)

Regrets: Eric Chabot (EC)

Guest: Shelly Howe (SH), EXIT Realty, George Minakakis (GM), Town Councillor Ward 1 (North-West)

DL called the meeting to order at 6:33 p.m.

DL asked the board if there was any declaration of pecuniary interest or conflict of interest. None were made.

Motion to accept the previous meeting minutes by CB, seconded by TD. Motion passed.

Treasurer Report (TD):

November financials had several adjustments from October, which have now been corrected.
The October report is now accurate, and the November numbers are as correct as available at the time of reporting.
November spending was significantly less than last year because the Tiger Jeet Singh Foundation is currently covering costs for Miracle on Main; these expenses will be reimbursed and reflected in December’s financials.
A $3,850 credit from the Town was received for damaged receptacles due to snow plowing earlier in the year.
Overall, financials are accurate up to the reporting point, and significant variances in November compared to last year have been explained.
MH moved to accept the Treasurer Report. CB seconded the motion. Motion passed.

Council Report

Regional (CB)

The regional budget was approved, including notable police-related allocations: $4.6M for police net expenses and $8.2M for the police budget.
The police budget increased by $600,000 to fund a special operations unit trained to manage large crowds at events such as protests and Canada Day.
Planned capital projects include road widening (Steeles Avenue, Derry, Britannia, Tremaine to the 407) and continued work on James Snow Parkway to connect with Neyagawa and the 407 in Oakville.

Local (GM)

A motion was passed to lower the town budget increase from 7.94% to 6.94%, achieved through accounting adjustments without cuts to costs or services; however, this approach is not sustainable long-term.
It was noted that the police force receives 57% of the budget, with 104 new officers being added across the Halton Region.
Continued discussion on how to grow retail space without negatively impacting the downtown area.
A recent (non-town) report graded the Town of Milton at a C for current development, citing condo market decline but ongoing growth and relatively stable construction employment compared to other regions.
MH moved to accept the Council Report. TD seconded the motion. Motion passed.

Marketing Report (AB):

Instagram followers have increased to 14,500, with over 100% growth in reach and page visits.
The Instagram feed has shifted from repetitive and formal to a vibrant, lifestyle-focused look, featuring real community members and interactive elements like polls and stickers to boost engagement.
A broadcast channel has been launched for exclusive updates, and member engagement has been further supported by daily interactions and highlighting member posts.
The website’s events calendar has been enhanced with photos and more frequent events, blog posting increased, and newsletter sign-ups improved (2.3% rate, up from 1.1%).
New additions include a favicon for better branding and improved business directory listings with updated photos.
The recent fall culinary campaign with Destination Ontario was highly successful, achieving 7 million impressions.
Goals for the year include launching TikTok, reaching 15,000 Instagram followers by the start of Taste of Downtown Milton, cleaning up the email list, improving Instagram video retention, and increasing member visibility for promotional campaigns.
Discussion:
- GM: How is AI going to affect Instagram?
- AB: Our current strength on Instagram is highlighting real people from our community to create authentic, engaging content, while using AI primarily for internal brainstorming rather than outward-facing social posts.
- GM: Last question, search is changing to ask, right? And that is taking up a lot of momentum. Now, do you see how you’re going to shift that, too?
- AB: We see future value in training AI tools like ChatGPT to recognize and promote our members’ offerings, with the potential to add a website chatbot that helps users discover local businesses and services.

Events Manager Report (MN):

The three main events this year were Summer Fest, the See You in September Car Show, and Tiny Tots Trick or Treat. They all remained highly popular and effective at bringing people downtown and supporting Main Street businesses.
Summer Fest continues to grow, now featuring 92 local vendors, 13 sponsors, and $30,000 in vendor revenue fees.
The car show was the busiest in three years, and Tiny Tots Trick or Treat remains a community favourite, although it places a cost burden on participating businesses.
Plans for 2026 include expanding these events, encouraging more business involvement, introducing new additions like a silent disco or business crawl, and enhancing winter activities such as the tree lighting and support local campaign.
AS: Recommended Tiny Tots as a marketing opportunity, e.g., offering free kids’ meals with adult meal purchase or attaching business cards/discounts to candy, which helps attract and retain customers.
MG: Efforts to secure candy donations from supermarkets for Tiny Tots have not been successful. Although the member survey on rescheduling saw limited participation, most respondents preferred to keep the event on Saturday, and while opinions about Tiny Tots vary, it remains a tradition in the community.
MN: If most members no longer see value in Tiny Tots, the event can be discontinued or replaced, as the priority is serving member interests.
SH: Recommended sharing information about store sales and loyalty programs that can significantly reduce the cost of candy for Tiny Tots, so all participating businesses can benefit from these savings.
MG: I will connect with local grocery stores and managers closer to the events for potential support or deals and to share any opportunities with Tiny Tots participants as the event approaches.

Executive Director Report:

Administration:

Canada Summer Jobs application completed for two students, Special Events Intern, beginning April 28, 2026, for 8 weeks and in July for 8 weeks if we are approved.
A repayment from the Town of Milton for the receptacle damage due to snow transferred to the DBMIA this month for $3850.
The Town of Milton’s budget has been approved, and there were no objections to the SummerFest funding.
OBIAA membership is due to be paid in January 2026, $638.51.
OBIAA conference is in St. Catherines for 2026.

ENHANCED PROMOTION ON THE DOWNTOWN MILTON COMMUNITY AND ITS BUSINESSES

Miracle on Main Street in Downtown Milton was a success.
“Support Local to Win” holiday initiative was launched. The DMBIA did not provide any funds to AS for the building of the website or the installation of the initiative. Rules are live at
The first week, we had 35 participants.
Weekly Draw Periods:
- Week 1: November 27 – December 3
- Week 2: December 4 – December 10
- Week 3: December 11 – December 17
- Week 4: December 18 – December 24
January social media giveaway: Aiden & Co., Wildflour, Ludo, Thai House and Wildwood Bookstore all expressed interest in providing gift cards for a giveaway to encourage foot traffic. An email will be sent to invite other businesses to participate. The giveaways can continue monthly to promote downtown businesses and continue to grow our social media presence.
Taste of Downtown Milton will run from February 20th to March 15th. We will run our social media campaign with RTO3 from February 13th to March 15th. The video has been created and sent in.
2026 Partnership opportunities will be the same as 2025; we will not increase rates this year.

INCREASED FOCUS ON ATTRACTION OF NEW BUSINESSES

Member/business updates:

New

Wildwood Books and Market is open – 207 Main St East.
The Secret Garden grand opening December 13 @ 10:00 am-6:00 pm – 167 Main St East.

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTING DOWNTOWN

Farmers’ Market MOU Renewal: Meeting with Jenna Patterson, Manager, Economic Development, and the Chamber of Commerce on Friday, December 12, to create an MOU.
I have reached out to Meaghen Reid, Director, Legislative & Legal Services/Town Clerk, on our behalf and George Minakakis, Town Councillor, Ward 1, to see if he will be appointed to the Downtown Milton BIA as our Local Councillor. We should receive a response in January after the first council meeting on January 26, 2026.

ENHANCED DOWNTOWN EXPERIENCE FOR BUSINESSES AND VISITORS THROUGH BEAUTIFICATION EFFORTS

Beautification

Snowflake installation update: Power is out at poles 197, 216, 256, and 276. GFIs on 256 and 276 could not be changed. The town has been contacted to restore power and replace GFIs. Electrician cost: $2,505.26 to identify issues; working with the Town to cover power restoration and GFI replacement costs. Robert Gasper, Director, Facilities, Operations & Environment, is in contact with Traffic to see what can be done.
Receptacles: Trees will be marked with red burlap bows so the Town can locate our receptacles in the garden beds during sidewalk plowing.

ENHANCED ADVOCACY WITH LOCAL GOVERNMENT ON KEY ISSUES AFFECTING DOWNTOWN

Patio Rebranding Program

Working with Christina Romasz from the Town of Milton’s Economic Development and Marketing team on rebranding the Seasonal Patio Program into an Intentional Placemaking initiative aimed at enhancing public spaces and creating a more engaging, year-round downtown experience.

Farmers’ Market MOU Renewal

Connected with Erin Caldwell, intern President at The Chamber of Commerce to confirm the market will remain on Main Street and to work on the revised MOU.

2026 Strategic Planning Update

Currently developing the Strategic Plan for review. The plan is based on committee discussions, current survey results, and notes provided by Tom Dusmet and will outline key priorities and action items for the upcoming year.

Other Business:

Discussion Summary for a proposal to close Main Street East between Martin Street and James Street on select Saturdays in June and July 2026
Proposal for a summer road closure program to allow restaurants to extend patios onto the street in June and July
Liability, Compliance, and Scope: Concerns regarding liability, regulatory compliance, parking, traffic flow, and the distinction between this initiative and larger events. Emphasized the importance of consistent weekly operation, suggested a busker-style entertainment approach, and questioned the cost-effectiveness of paid police presence, proposing private security as an alternative.
Logistics and Coordination: Aligning with Farmers’ Market road closures, the need for clear member communications and traffic signage, and confirmed coordination with Town traffic, risk, and operations departments. Member feedback will be gathered before finalization, with the flexibility to discontinue the initiative if it does not benefit members.
Proposal Operations: Patios would be temporary and managed by individual businesses, including setup/ removal and their own furniture.
Programming and Scale: Keeping the initiative simple and business-focused, cautioned against additional programming due to logistical impacts, and supported ending music and activities by 10:00 p.m.
Risk, Safety, and Documentation: Noted, Town of Milton risk and safety concerns must be anticipated with clear plans. Identified documentation inconsistencies and stressed accuracy before submission, supporting continued refinement based on feedback.
Next Steps:
- MG to coordinate with Town traffic, risk, and operations departments regarding permits, approvals, traffic management, and insurance requirements.
- Revise proposal materials to correct inconsistencies (including hours of operation and traffic mapping) and ensure accuracy before Town submission.
- Prepare Q&A materials and clear visual traffic signage.
- Gather and review member feedback before finalizing procedures.
- Develop clear operational, safety, and security plans.

Adjournment

DL moved to adjourn. MH seconded the motion. Motion passed.
DL Meeting adjourned at 7:53 pm.

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