We are looking for a wide selection of local vendors to offer unique, creative and high-quality products and services during Downtown Milton HolidayFest on Saturday, December 3, 2022.

Event overview: 

  • Downtown Milton HolidayFest is hosted by the Downtown Milton Business Improvement Area (DMBIA) and will run from 12:00 to 6:00 p.m. The event will feature music, vendors, visits with Santa, holiday displays, kids’ activities, and more.
  • The application deadline is Friday, October 7, 2022 at 5:00pm.
  • Upon acceptance, final vendor fees, deposits, insurance, and waivers are due by Friday, November 4, 2022 to confirm your vendor space.

Festival Goals and Objectives:

  • To bring the community together
  • To provide a festive and safe family-oriented event
  • To showcase Downtown Milton
  • To showcase local talent
  • To showcase all vendors
  • To provide increased opportunities for businesses
  • To provide a diverse, inclusive and unique event experience

Target Audience: Families and people of all ages from Milton and surrounding communities

Vendors are placed throughout Downtown Milton alongside Downtown businesses. 

Please note the following when completing your application:

  1. Please review all vendor criteria and guidelines carefully and contact the DMBIA office with any questions.
  2. HolidayFest runs from 12:00pm to 6:00pm. All vendors must commit to staying on the street until 6:00pm. Vendors who leave before 6:00pm will forfeit their deposit. Vehicles will not be permitted on the street until the event closes at 6:00pm and all public is cleared from the street.
  3. All vendor displays must be family friendly, interactive and engaging.
  4. All vendors selling food are responsible for submitting their own application to the Halton Region Health Department: https://www.halton.ca/For-Business/Food-Safety-for-Business/Requirements-for-Food-Vendors
  5. Vendors are responsible for providing all requirements for their booth space (tents, tent weights, tables, chairs, etc). Weights should be approx. 20lbs or more on each tent leg.
  6. There are a limited number of hydro spots available (for light usage only). Heavier usage will require a generator provided by the vendor.
  7. Vendors will be required to follow all public health and safety protocols for the event.
  8. HolidayFest runs rain or shine. See the cancellation policy below for more details.
  9. All accepted vendors will receive notice by Wednesday, October 12, 2022.
  10. All vendors will be required to review a mandatory vendor information session and confirm they have done so.
  11. Upon acceptance, all vendors must fulfill the following requirements by Friday, November 4, 2022 to confirm their vendor space:
    • $150 deposit: All vendors must submit a separate $150 security deposit upon acceptance. This will be returned if you fulfil all vendor criteria during HolidayFest. A separate cheque payable to Downtown Milton BIA is required.
    • Proof of $2 million liability insurance: The certificate of insurance must name the Corporation of the Town of Milton (Address: 150 Mary Street, Milton ON L9T 6Z5) AND the Downtown Milton Business Improvement Area (Address: 251 Main St. E, Unit 103, Milton ON L9T 1P1) as an additional insured or purchase insurance through the DMBIA at a cost of $55 + HST.
    • Signed Release of Liability and Waiver
    • Vendor fees: Upon acceptance, all vendors will receive a letter outlining their total vendor fees. Payment can be made by cash, cheque payable to the Downtown Milton BIA or online with Debit, Mastercard or Visa.

THE APPLICATION DEADLINE IS FRIDAY, OCTOBER 7, 2022 AT 5:00 P.M.

ONLY accepted vendors will be notified via phone and/or email on or before WEDNESDAY, OCTOBER 12, 2022. Upon acceptance, final vendor fees, deposits, insurance, and waivers are due by FRIDAY, NOVEMBER 4, 2022 to confirm your vendor space.

CANCELLATION POLICY:

In the event that a vendor must cancel their participation in the Downtown Milton HolidayFest, please note:

  • From October 12-November 4, only vendor fees can be reimbursed. Deposits will not be returned;
  • From November 4 onward, vendor fees and deposits will not be reimbursed for any reason.

In the event that HolidayFest must be cancelled due to a change in provincial regulations, please note that vendors will be able to use their vendor fee towards their participation in a future Downtown Milton event.

For any questions or more information, call 905-876-2773 or email events@downtownmilton.com

External Vendor Application Form

Note: Vendor fees and deposits are due upon acceptance by Friday, November 4, 2022. $150.00 Security Deposit (required).


*Foodservice refers to products that are intended for immediate consumption at the festival.


**Vendor placements with electrical access are available but limited. Vendors must provide a list of electrical appliances and include watts and voltage measurements for each. Any issues caused by overloading will result in the forfeit of your deposit. If your electrical needs exceed available services, you may be eligible to provide your own generator (must have a noise level of under 60 dBA, food trucks exempted).



Click or drag files to this area to upload. You can upload up to 3 files.
Deposit can be paid by cash or cheque. Cheques to be made payable to the Downtown Milton BIA and can be mailed or dropped off to 251 Main St. E, Suite 103 Milton ON L9T 1P1