Board of Director’s Meeting – Minutes

Wednesday, June 10, 2020
Location: online 6:30 p.m.

Attendees:
David O’Connell (DO), Joe Taglieri (JT), Colin Best (CB), Miguel Gonsalves (MG), Margaret Lara (ML), Sara Bergsma (SB), Troy Newton (TN), Kristina Tesser Derksen (KTD), Cheryl Ciccarelli (CC).
Regrets:
Eric Chabot (EC),

DO called the meeting to order at 6:36 pm.

DO asked the committee if there was any declaration of pecuniary interest or conflict of interest. NO declarations were made.

DO asked the group to review the previous meeting minutes.

  • SB motioned to accept. CB seconded the motion. Motion passed

Treasurer’s Report (presented at meeting).

  • Treasurer’s report sent by MG
    • Not received second half of levy transfer yet. Expected within next month.
    • Expenses: story is what is not happening since events did not happen due to Covid-19. Actually, down month over month but consistent with what we expected. For the month of May down about 3k. All in for year about 71k trending as expected.
    • At last meeting there was a request to see how Covid-19 will impact us budget wise. Have looked at where could adjust plans and whether we could use “savings”.
      • Best estimates show expected surplus for the year as about $7k. Board discussed options and determined that we will tentatively take $6,000 from banners and keep it for HolidayFest to boost that budget. This is dependent on whether we are permitted to go ahead with HolidayFest.
    • CB moved to accept the treasurer’s report. TN seconded the motion. Motion passed.

Councillor’s Report:

KTD:

  • Skate parks and basketball courts open June 6. Signage and Ambassadors posted to provide guidance on social distancing.
  • Marriage licences now available by appointment.
  • Outdoor dining deferred to CB – staff eager to get approved
  • Report to council on June 22nd re: 4 cannabis applications – 3 on Main Street.
  • Staff working to have virtual public meetings on applications
  • Milton economic recovery task force first meeting held recently
  • Budget in works
  • MPL started June 5
  • Stage 2 expected soon – availability of new drive in entertainment spaces – Dan Chasses looking at doing things – would there be availability of brown street lot?

CB:

  • Covid-19 details – Halton.ca – numbers trending down – getting ready for phase 2 would allow us to do extended patios
  • Construction going on with regional projects
  • Pushing province to do more economic development – watching what’s happening in Ottawa and other areas.
    • TN: when is construction on main street?
    • CC: received email that would begin in July.
    • CB: not a long project – cut and patch type work
  • SB: application for 4 cannabis stores – 3 of which would be on Main Street. 2 within bia. Is there a limit to the number of stores allowed? CC: Residents can make concerns known. KTD: at municipal level can only work re: zoning and by law otherwise provincially regulated. KTD said that would pass along info from June 22 meeting.
    • SB moved to accept the Council report as presented. ML seconded the motion. Motion passed.

CC presented the Executive Director’s Report (attached).

  • Town has announced timeline for budget – call in September with final in December – should begin thinking about this
  • CSJ revised timeline in consultation with Rachel – student would be Sept. 14 to Dec. 15 doing database work or event work. CSJ did not receive a second application from AKV’s office.
  • Have been working with EcDev and Chamber to pursue the extended patio scenario. Have sent email from Chamber and BIA encouraging that this be done in a timely fashion ie: before given ok. Andrew Siltala said this looks like it will happen.
  • TN: did caution that parking space development could be expensive. CC noted that more important part is that the town is to be flexible on what is possible.
  • CC: some other bias putting together reopening kits for members. Board thought that this was a good idea. Will develop a pdf kit.
  • CB: what is happening with revitalization program. CC: last that I heard from Lee was that they were going ahead with the garbage can program but I will contact to find out about timeline.
  • CB motioned to accept report. ML seconded the report. Motion approved.

Other Business:

  • SB: Georgetown is running the farmers’ market in downtown core. What happened with ours? Did we hear anything from Chamber? CC: Were not able to be on Main Street due to the Town’s restrictions on public gatherings which are in place to July 5. SB: why does town have this restriction and not Georgetown? KTD: not sure why Georgetown was allowed to do so. CB: As all town facilities are closed, so are all town streets. More insurance and liability. Hopefully might reopen.

Adjournment:.

  • Meeting adjourned at 7:28 pm.