September 2017

Downtown Milton Business Improvement Area


Board of Director’s Meeting

Wednesday, September 13, 2017

Location: Milton Chamber of Commerce Boardroom

6:30 p.m.


In attendance: Eric Chabot, Colin Best, Sara Bergsma, John Silva, David O’Connell, Valerie Nicholson, Rachel Shuttleworth

Regrets: Margaret Lara, Mike Boughton


Call to order: 7:23 p.m.


Review of Previous Minutes

MOTION to accept previous minutes: John, Seconded by Sara


Declaration of Pecuniary or Conflict of Interest



ED Report – September 2017



  • Applications received from two BIA members to join the BIA Board of Directors


MOTION to accept Troy Newton and Jennifer Beaver as Board members with the Downtown Milton BIA by Valerie, seconded by Sara


  • AGM –Interest from members and partners in attending. Discussion on additional partners and contacts to invite to the event. All members and landlords have been notified. Public promotion of the event begins on social media and website September 18.



  • Cleaning up member database – reaching out to each member to collect and confirm contact information, number of employees, BIA member since dates, etc.
  • Boardroom – Chamber has offered us their boardroom to use for free. Waiting for word back from Town on whether we can use any of their rooms if needed
  • Office furniture – review of plans and quotes for the purchase of new furniture.


MOTION to spend up to $6,000 on new furniture for the BIA office by Sara, Seconded by Valerie


Government Relations

Municipal: Zoning

  • Update on Council meeting on Sept 11 – technical report brought to Council and voted on at the Committee of the Whole meeting. Two delegates spoke (Eric and BIA member Hutchinson, Thompson, Henderson & Mott)
  • Council voted to accept the technical report with the amendment of adding general office use to the list of permissions for Downtown buildings, revised report will be ratified by Council on Sept 25
  • Link to Sept 11 technical report:


Federal: New Small Business Tax Rules

  • Lisa Raitt (with the Chamber) hosted a roundtable on Sept 11 with business owners to discuss the new tax rules


Vacancy Rate August 2017


OBBIA vacancy average is 9.7%


BIA Marketing and Exposure

  • Recent – Music on Main exposure (Snap’d, Champion, etc)
  • Upcoming – Promotion of BIA members that win Milton Champion’s Readers’ Choice Awards, member profile articles and videos, Niagara Escarpment Views, Tiny Tot’s promotions
  • Website transfer took place in August – now using WordPress for content management, new Event calendar



Downtown Milton Street Festival

  • Highlights from summary report and budget
    • Net cost of event to BIA is $12,400
    • Positive response from BIA members that participated in the event and answered survey
    • Event is a community building and provides exposure to our Downtown and our businesses, will not translate into very high day of sales for all members
    • Overall, members feel the event will generate more business for them in the future
    • Estimate that at least $1.5 million in revenues are generated for BIA members and vendors through this event
    • High social media engagement through this event
    • Recommendations for next year – Increase budget to help bring a headliner in, keep Main Stage at Fulton, get confirmation from participating members earlier, etc.
  • Logo to come to the board for approval next month


Music on Main

  • Held August 11, 18 and 25
  • Mixed feedback on this initiative – considering making changes to it for next year


Tiny Tot Trick or Treat in Downtown Milton

  • Event scheduled for October 28, 10 a.m. to 12 p.m.
  • Safari Children’s Dentistry is the Platinum Sponsor ($2,000)
  • Famiizuu will be involved
  • Fundraising component for Milton District Hospital Foundation at the event


Holiday Street Market

  • ‘Holiday Street Markets’ (company) applied for permits through the Town. Once those are approved, we will notify BIA members that the event is going forward
  • Discussion on ways for BIA to earn revenue through this event
  • Inclusion of a charitable component to the event
  • Target dates: December 2, 9 and 16, 12pm to 7pm


Other upcoming activities:

  • Farmer’s Market (to October 7)
  • Hope in High Heels, Fall Fair, Doors Open, Remembrance Day Parade, Santa Claus Parade
  • Ongoing promotion of community and member events and activities
  • In preparation for Street Festival, Car Show, etc, continue pursuing online payment system options



Gardens, flowers

  • Will be removed by early October
  • 2017 marks the end of the current 3-year contract. Will begin RFP process for the next contract



  • Wreaths were redecorated and are now in proper storage. They will be taken out again mid-November and mounted on the poles



  • Christmas lights for six poles will be checked and/or replaced soon



  • Some banners are broken, missing or faded


MOTION to spend $1,500 to reprint some banners (all colours as needed) by John, Seconded by Val


Member updates

  • Burger Factory – Open for business
  • Casa Americo – Expansion of the kitchen


MOTION to accept ED report by Colin, Seconded by David


Council Report

  • Main floor offices will be permitted throughout Downtown Milton – provides more flexibility for business owners and landlords (MEV Innovation Centre is at capacity and now those businesses have the opportunity to come downtown)
  • Steeles & Martin – lights are fixed
  • 2,900 units currently under construction or have been approved in Milton (that will house 6,000 people)
  • Developer wants to put 19 units in on Martin Street – Martin Town Houses
  • Art on Main is opening this weekend


MOTION to accept Council Report: David, Seconded by John


Treasurer’s Report

  • Projecting that we will be underspent in 2017, however we also did not achieve our full revenue targets
  • 2018 drafted and will be presented at the AGM. Key points to note:
  • Increase in 2018 hourly part-time staff time (this will be used mainly for event coordination and administration, and will free up ED time to focus more on fundraising and sponsorship)
  • Reallocation within the beaufication budget line items
  • Increase in budget for Street Festival (and also expecting higher revenues from that as well)
  • 3% increase in tax levy
  • Consider looking for 5 year agreement for landscaping instead of 3 years
  • Will tap into budget surplus if needed in 2018


MOTION to accept Treasure’s Report and 2018 budget by Colin, Seconded by Valerie


MOTION to adjourn meeting (9:30) by Colin, Seconded by Valerie

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