October 2016

Downtown Milton Business Improvement Area



Board of Director’s Meeting


Wednesday, October 5th, 2016




  1. Call to Order
  2. Review of previous minutes
  3. Declaration of Pecuniary or Conflict of Interest
  4. Treasurer’s Report
  5. Council Report
  6. Executive Director’s Report
  7. New Business – Vacant board seat update
  8. Next Meeting Date:     AGM Wednesday, October 12th at 6:30pm
  9. Adjournment





Previous Meeting’s Minutes

Downtown Milton BIA Meeting Minutes

Location: Downtown Milton Hugh Foster Hall

Wednesday, September 14th, 2016


Attendees: Eric Chabot, Sara Bergsma, David O’Connell, Margaret Lara, John Da Silva, Colin Best, Valerie Nicholson, Miriam Dorland-Haight, Laurie Chambers

Regrets: Mike Boughton


Action Items Summary:

Laurie: Send thank you email to Siemens presenters of the SMART Community

Laurie: Book meeting with Town, MEV and BIA sub committee to involve the Town in the SMART Community conversation


Call to Order: 6:00PM, break for SMART Presentation from Siemens at 6:30-8:30PM  


Review of Previous Minutes:

MOTION to accept: John, Seconded by: Colin


Declaration of Pecuniary or Conflict of Interest:

  • The Siemens Presentation was organized on the Siemens side by John Da Silva.  John is an Employee of Siemens, though having no affiliation with the specific SMART department; acting simply as a conduit of opportunity.


Treasurer’s Report: John da Silva

  • There is nothing out of the ordinary, though our first installation of flowers has been paid to the FlowerShed
  • Donations, and sponsorship dollars are starting to come in from summer events
  • The 2017 budget is currently being projected and will be ready for board review by next meeting
    • Summer events budgets will be increased as it is Canada’s 150, Milton’s 160 and it is also the 10yr anniversary of the DMSF
    • Possible tax levy decrease to 2.5%
    • Beautification budget Contracts is also being proposed with an increase of 10K as to allocate funds for technological advancements   
    • ED noted:
  1. 3740 Contact budget under BIA Administration will need to be increased from 8K to $14.5K as the board increased the Social Media Contractors hours in 2016 to max 14hrs/week at $20/week
  2. 3850 Misc. Goods/Services does not have to stay at 6K, as we are tracking at 32% utilization
  3. 3011 Full Time Salary budget can rest at 55K, as 3K is already set aside for the 3yr signing bonus. Should a new ED need to be recruited within these 3yrs, the 3K can be used for this purpose
  • Some considerations for the 2016 budget will be the cost of the twinkle light installation, and the positive tax adjustment from the Restore

MOTION to accept Treasurer’s Report: Val, Seconded by: Colin






Council Report:

  • Downtown Study
  • Will be having a public meeting next month September 22nd; recommendations for opportunity lands identified by Town Staff will be shown
  • Potential park/community gathering space may be suggested for the Restore and Public Parking at Brown and Main St.’s
  • Signs will be going up within the BIA to get feed back right from those walking DT
  • Twitter Talk for online conversation will be conducted as well
    • Channel Bridge
    • Bill Mann and Colin are working on saving this bridge and will be taking it to council later this month

MOTION to accept Councillors’s Report: Marg, Seconded by: Sara



ED Report – September 2016

Membership/Community Engagement

BIA Member Only Learning Series

  • Spoke with the MEV about a collaborative learning series on e-Commerce
  • Surprisingly not one member was interested
  • Will try again later in the year when things begin to slow

Public Input Session with Town on Downtown Study

  • We have been asked to help the Town gather people to the Public Information session on September 22nd at Town Hall
  • Facebook, Twitter and e-Newsletter will go out the week before


  • Sixteen Mile Creek Arts has graciously offered to host the evening for us
  • Orange Snail, Scotch Winery and The Works will all be offering delightful treats again this year
  • The public Champion ad had been created and submitted


Event Updates

Music on Main

  • All in all this was a wildly successful event (thanks Val!)
  • This event was at absolutely no charge to the BIA Members, we were able to have a month of fantastic community engagement
  • Many of the other music studios got in touch with us asking to be apart of the event next year
  • This will now be an annual event in August
  • Greatly increased foot traffic on all evenings, the final two Fridays being the most successful
  • Rick Imus Studio’s Students we’re featured in the Champion


Movie Night Under the Stars

  • Troy’s Diner was unavailable to join us, however noted that they would love to be apart of the next one
  • The Optimist Club of Milton will be offering concession type food, and all proceeds will be going to Milton Children’s charities – this event will help event them out for missing Rib Fest this year
  • Michelle Hawco (Realtor) is sponsoring half of the cost of the movie license and has offered to give out free popcorn to our younger guests
  • Getting wonderful response from the Greater Milton Community


Pokémon Go

  • Announced our winners; who were all very happy to have played and won
  • Great Facebook/Social draw


Tiny Tots Halloween

  • Permit has been attained to close the street
  • Candy/financial sponsors are being approached
  • An initial message has been sent out to our membership notifying them of the road closure as to prepare them for joining us out on the street



Lamp Pole Lights

Ducon has come to us with a quote of $4500 – this has com in under the other quote, due to a contract the Town has already with them, and as such if there are any issues with the pole receptacles, Ducon noted that that would be on the Town contract and not the chargable to the BIA

Laurie will look at insuring the Trees and heat shrink is also apart of this quote, and will look into asking them for a maintenance package as well


Employment, BIA Assessment Value Statistics

You all received some information from me a week ago outlining some of the more interesting statistics we received from Halton, and the Town.

We have gone back to both Halton and the Town for more information to compare the BIA statistics against all of Milton

We are hoping these will be prepared by the AGM – will keep you posted.



Vacancy Rate May 2016:


OBIAA Vacancy Average is 9.7%


Businesses New this Month:

Tornado Vapes has moved out of Downtown

Splice has updated the Saucy’s signage

Moma’s Perogies is slated to open on the 17th of September

A new sign is being raised for Pizzaiolo by the end of the month



New Business:


  • ED will now report to Vice Director of Board: David O’Connell
  • We will have to move up our regular scheduled board meeting to the 5th of October due to the scheduling of the AGM the following week – the budget must be signed off on as a board
    • We can welcome our new Board Director Stephen Mangotich before the AGM


Adjournment: 10:16

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