Downtown Milton Business Improvement Area
AGENDA
Board of Director’s Meeting
Wednesday, July 13th, 2016
6:30PM
- Call to Order
- Review of previous minutes
- Declaration of Pecuniary or Conflict of Interest
- Treasurer’s Report
- Council Report
- Executive Director’s Report
- New Business – Vacant board seat; and update
- Next Meeting Date: Wednesday, August 10th at 6:30pm
- Adjournment
Previous Meeting’s Minutes
Downtown Milton BIA Meeting Minutes
Location: Downtown Milton BIA Office
Wednesday, June 8th, 2016
Attendees: Eric Chabot, Margaret Lara, John Da Silva, Colin Best, Valerie Nicholson, Miriam Dorland-Haight, Sara Bergsma, Laurie Chambers
Regrets: David O’Connell, Mike Boughton
Action Items Summary:
- Laurie: Send member communication to note the upcoming Council meeting covering 157 Main Development, and the Downtown Study
- Laurie: to develop and send out Board Director Application
- Laurie: Speak to Mr. Cripps, or Jim Cartwright at the town about installation and storage of Christmas wreaths
- Laurie: Look into storage for wreaths should the town be unable to store them – possible inkind sponsorship from uHaul, James Snow Storage, and Duranise
- Laurie: Ask town what it would cost for installation if Town/Hydro are unable to install them with no cost
Call to Order: 6:36PM
Review of Previous Minutes:
MOTION to accept: Val, Seconded by: Colin
Declaration of Pecuniary or Conflict of Interest:
Treasurer’s Report: John da Silva
- 14K+ has been deposited for vendor fees
- There had been a mix up in allocation of the tax levy 300K too much, John has flagged it with the town to make sure the error has been corrected
- There are some new debits that are being looked at
- As there is a 15K sponsorship target, there may need to be an additional event to help raise the funds needed to hit the goal
- ED has noted that the goal is insight, however the full 15K may not be actualized, and will keep the Treasurer updated
MOTION to accept Treasurer’s Report: Sara, Seconded by: Colin
Council Report:
- The Downtown Condo (175 Main St) will be going to council for staff recommendation on June 27th – ED to send message to membership asking them to attend
- At the June 27th Council meeting there will also be a presentation by the consultant for the Downtown Study
- Cross walks have been delayed, however Councillor Best is in touch with town staff and will keep us updated on the progress
- Boyne Survey is underway and more information can be found here: http://www.milton.ca/en/townhall/boynesurvey.asp
MOTION to accept Councillors’s Report: Sara, Seconded by: Miriam
Executive Director Report:
Event Updates
Downtown Milton Street Festival – Update to be given at meeting
Car Show
We have another sponsor!!!
- Vapmeet has come on as another sponsor! That would place us at $6750 in sponsorship
- Rebecca has redesigned our team/volunteer T-Shirts – they look incredible
- Eric has graciously offered to print the T-Shirts for us at cost
- Online registration is up, we have 50 cars already which apparently is great for how early in the summer we are
- Rob Hewitt is going to be our DJ
Taste Tours
- They are back for the month of August!
- The logistics are currently being worked out, however we are hoping to encourage our member restaurants to sign up for theme walks:
- Historical (Waldies has been contacted to partner with us)
- Dessert
- Breakfast
- Cheese Please
- Vegetarian
- Tastes from around the world
- The month of July we will be running a congruent social media campaign to hype people up for the Taste Tours, while encouraging our new Miltonians to sign up to our e-Newsletter – where they will be entered to win 2 tickets to the Downtown Milton Taste Tours
- To make sure we do not have as many people back out last min, or forget they signed up (as what happened last year), there will be a very low ticket price of $5-10
Membership/Community Engagement
Our second Quarterly e-Newsletter went out to 474 subscribers on June 1st 2016
- We saw a 54.6% open rate, so over half of our subscribers were reached! (Industry average holds a 22.8% open rate)
Beautification
Our Flowers are in, and they look great!
Downtown Study
June 27th the consultant at Watson will be giving their presentation of findings
Vacancy Rate May 2016:
6.1%
OBIAA Vacancy Average is 9.7%
New Businesses this Month:
Ice Cream Lab
Home Galleria
Sushi Joya
MOTION to accept Executive Director Report: Colin, Seconded by: Miriam
New Business
- 1. Vacant Board Seat
- Send out application to membership to gauge interest, deadline for application set for July 1st
- New applicants to be discussed at next board meeting
- 2. Main St. Twinkle Lights
- Eric noted that it may be possible to take the purchase of the light in house as a supplier on the West Coast could sell the required amount of lights 33% less than ShearDisplays
- If the Town of Milton, or Milton Hydro could install the lights, we may be able to adorn the 53 Lamp Posts along Main St for $8774.15
- Christmas wreaths are still worth around $600 a piece, and may be worth saving if a storage solution can be found
- Christmas wreaths will have to be “fluffed” to Sara’s specifications – temporary labour to be used
Motion: put forth by Colin
- To purchase 371 sets of lights at $23 each, totaling $8774.15 if an installer can be found. To a maximum $15,000 upset limit.
- All voted in favour
- 3. Pedestrian Bridge: Carriage Square
- 100 Millside voted to keep/install a new bridge
- 29 people use the bridge an hour
Motion: put forth by Colin
- BIA to offer $2500 upset cost of helping keep/install a new bridge
- All voted in favour
MOTION to adjourn the meeting (1035PM): Valerie, Seconded by: Miriam