July 2016

Downtown Milton Business Improvement Area



Board of Director’s Meeting


Wednesday, July 13th, 2016




  1. Call to Order
  2. Review of previous minutes
  3. Declaration of Pecuniary or Conflict of Interest
  4. Treasurer’s Report
  5. Council Report
  6. Executive Director’s Report
  7. New Business – Vacant board seat; and update
  8. Next Meeting Date:     Wednesday, August 10th at 6:30pm
  9. Adjournment





Previous Meeting’s Minutes

Downtown Milton BIA Meeting Minutes

Location: Downtown Milton BIA Office

Wednesday, June 8th, 2016


Attendees: Eric Chabot, Margaret Lara, John Da Silva, Colin Best, Valerie Nicholson, Miriam Dorland-Haight, Sara Bergsma, Laurie Chambers

Regrets: David O’Connell, Mike Boughton


Action Items Summary:

  • Laurie: Send member communication to note the upcoming Council meeting covering 157 Main Development, and the Downtown Study
  • Laurie: to develop and send out Board Director Application
  • Laurie: Speak to Mr. Cripps, or Jim Cartwright at the town about installation and storage of Christmas wreaths
  • Laurie: Look into storage for wreaths should the town be unable to store them – possible inkind sponsorship from uHaul, James Snow Storage, and Duranise
  • Laurie: Ask town what it would cost for installation if Town/Hydro are unable to install them with no cost


Call to Order: 6:36PM


Review of Previous Minutes:

MOTION to accept: Val, Seconded by: Colin


Declaration of Pecuniary or Conflict of Interest:


Treasurer’s Report: John da Silva

  • 14K+ has been deposited for vendor fees
  • There had been a mix up in allocation of the tax levy 300K too much, John has flagged it with the town to make sure the error has been corrected
  • There are some new debits that are being looked at
  • As there is a 15K sponsorship target, there may need to be an additional event to help raise the funds needed to hit the goal
  • ED has noted that the goal is insight, however the full 15K may not be actualized, and will keep the Treasurer updated 

MOTION to accept Treasurer’s Report: Sara, Seconded by: Colin


Council Report:

  • The Downtown Condo (175 Main St) will be going to council for staff recommendation on June 27th – ED to send message to membership asking them to attend
  • At the June 27th Council meeting there will also be a presentation by the consultant for the Downtown Study
  • Cross walks have been delayed, however Councillor Best is in touch with town staff and will keep us updated on the progress
  • Boyne Survey is underway and more information can be found here: http://www.milton.ca/en/townhall/boynesurvey.asp

MOTION to accept Councillors’s Report: Sara, Seconded by: Miriam



Executive Director Report:

Event Updates


Downtown Milton Street Festival – Update to be given at meeting


Car Show

We have another sponsor!!!

  • Vapmeet has come on as another sponsor!  That would place us at $6750 in sponsorship
  • Rebecca has redesigned our team/volunteer T-Shirts – they look incredible
    • Eric has graciously offered to print the T-Shirts for us at cost
    • Online registration is up, we have 50 cars already which apparently is great for how early in the summer we are
    • Rob Hewitt is going to be our DJ


Taste Tours

  • They are back for the month of August!
  • The logistics are currently being worked out, however we are hoping to encourage our member restaurants to sign up for theme walks:
  1. Historical (Waldies has been contacted to partner with us)
  2. Dessert
  3. Breakfast
  4. Cheese Please
  5. Vegetarian
  6. Tastes from around the world
  • The month of July we will be running a congruent social media campaign to hype people up for the Taste Tours, while encouraging our new Miltonians to sign up to our e-Newsletter – where they will be entered to win 2 tickets to the Downtown Milton Taste Tours
  • To make sure we do not have as many people back out last min, or forget they signed up (as what happened last year), there will be a very low ticket price of $5-10


Membership/Community Engagement

Our second Quarterly e-Newsletter went out to 474 subscribers on June 1st 2016

  • We saw a 54.6% open rate, so over half of our subscribers were reached! (Industry average holds a 22.8% open rate)



Our Flowers are in, and they look great!


Downtown Study

June 27th the consultant at Watson will be giving their presentation of findings


Vacancy Rate May 2016:


OBIAA Vacancy Average is 9.7%

New Businesses this Month:

Ice Cream Lab

Home Galleria

Sushi Joya

MOTION to accept Executive Director Report: Colin, Seconded by: Miriam



New Business

  1. 1.    Vacant Board Seat
  • Send out application to membership to gauge interest, deadline for application set for July 1st
  • New applicants to be discussed at next board meeting
  1. 2.    Main St. Twinkle Lights
  • Eric noted that it may be possible to take the purchase of the light in house as a supplier on the West Coast could sell the required amount of lights 33% less than ShearDisplays
  • If the Town of Milton, or Milton Hydro could install the lights, we may be able to adorn the 53 Lamp Posts along Main St for $8774.15
  • Christmas wreaths are still worth around $600 a piece, and may be worth saving if a storage solution can be found
  • Christmas wreaths will have to be “fluffed” to Sara’s specifications – temporary labour to be used

    Motion: put forth by Colin

  • To purchase 371 sets of lights at $23 each, totaling $8774.15 if an installer can be found. To a maximum $15,000 upset limit.
    • All voted in favour
  1. 3.    Pedestrian Bridge: Carriage Square
  • 100 Millside voted to keep/install a new bridge
  • 29 people use the bridge an hour

    Motion: put forth by Colin

  • BIA to offer $2500 upset cost of helping keep/install a new bridge
    • All voted in favour


MOTION to adjourn the meeting (1035PM): Valerie, Seconded by: Miriam

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