February 2018

Downtown Milton Business Improvement Area

Board Meeting Minutes – February 7, 2018

Location: Milton Chamber of Commerce Board Room

In attendance: Sara Bergsma, Jennifer Beaver, Valerie Nicholson, Eric Chabot, Colin Best, Margaret Lara, Rachel Shuttleworth

Regrets: Troy Newton, Mike Boughton, John Silva, David O’Connell

Call to order: 6:32 p.m.

Declaration of Pecuniary or Conflict of Interest


Previous minutes

MOTION to approve amended January meeting minutes by Colin, seconded by Val

Council Report

Local Report

  • Province announced downtown area grants for 2018 for up to $ 121,609 for Milton to be decided on by the Town in their application.
  • The Milton Habitat for Humanity Restore store has filed an application to rezone 151 Steeles Avenue for their new location. Council to decide on the application on Monday February 12th.
  • Conservation Halton recently introduced their plan for a Geopark to be call the Giants Rib, a 10,000 acre park combining existing CH parks such as Kelso, Rattlesnake Point and Hilton Falls with Regional Agreement Forests and future Town parks within the Escarpment area as well as former quarries that have already made arrangements to donate their lands to CH.
  • Highlighted the status of the CN application with their presentation on February 21st and the Mayors breakfast on February 16th which members should attend.
  • (Hand out: Latest applications on medium and high density residential applications and construction as of February 1st, 2018.)

Regional Report

  • Regional planning staff working on the next official plan review for the years 2031 to 2041 with public meetings to be scheduled through 2018 and 2019 with major decisions later in 2019 and 2020 on where the next 220,000 people will be living in Halton in those years to conform to the Provincial Places to Grow Amendment 2 plan.
  • Construction update: Work on the new extension of James Snow Parkway to #5 side road and Dublin Line should be finished by June 2018 and the Steeles Avenue widening and Martin Street intersection improvements should be done by September 2018.

MOTION to accept Council Report by Valerie, seconded by Sara

ED Report


  • Events & Communications Coordinator (full-time) – finalizing interviews
  • Summer student (May-Aug) – currently interviewing candidates
  • Canada Summer Jobs Grant – application submitted in January
  • 2018 sponsorship deck – some success to date in securing sponsorship, ongoing follow up with prospects

Members, Vacancies

  • Vacancy rate for December – Estimated 5.9% (OBBIA vacancy average is 9.7%)
  • Member updates – Ice Cream Lab opening in new location mid-March, Oh Look! Fabric is now open (former Noble Stationary location), new chiropractor office opening in former Simply Creative location, Muse opened a new location in Guelph
  • Ongoing interest from a group of landlords for the BIA to take some action on the floodplain issue


Downtown Milton Easter Egg Hunt

  • Secured some financial sponsorship (companies that want to have a booth at the event) – no Gold Sponsor secured to date and no candy donation received
  • Exploring possible collaboration with Halton Food For Thought to incorporate a charitable component into the event (they run meal programs in schools around Halton)

Downtown Milton Street Festival

  • Vendor applications open until end of February, entertainer applications closed and selection process underway
  • BIA member applications open until end of February. Not too many negative responses to date on the enforcement of the refundable deposit required with application.
  • Rule on whether BIA members can provide their booth to third-party companies for events: BIA members are not permitted to provide their booth to a supplier, partner or other external third-party company for the Street Festival or other BIA-related event. The BIA member’s booth should be considered an extension of their own store. Signage must clearly and primarily reflect the BIA business name and products for sale must the same as those available inside the store.

Holiday Street Market in Downtown Milton

  • Event was not profitable for Vaulted Inc. – currently working with Vaulted Inc and the Town to find ways to make the event more successful in the future
  • Overall, members were positive about the event (based on feedback from 39 members)
  • Full discussion to take place at next board meeting

Other events

  • February 12 – Roundtable on Small Business hosted by MPP Indira Naidoo-Harris
  • February 16 – Breakfast with the Mayor


  • Wreaths – in discussions with possible contractors to remove the wreaths and get them into storage
  • Work underway with the Town for bid process for flowers

Downtown Revitalization Fund

  • Funding available (through Ontario Government) for municipalities to support revitalization projects
  • Administered through the Association of Municipalities of Ontario
  • Up to $121,609 available for Milton (and Campbellville)
  • Criteria and application details will be released in the coming weeks – once those are out, Rachel will seek input from the board on potential projects (ie wi-fi, another cross-walk, signage, beautification off Main Street, signage, etc.). Initial discussions currently underway with the Town on this.
  • Option to do an online poll of members to help prioritize projects

2018 OBIAA Conference – Resilient & Real

  • April 15-18 in Collingwood
  • Topics include governance, professional development for BIA staff, infrastructure, case studies, working with Municipalities, boundary expansion, marketing, etc.
  • Expected costs to attend for two days: $1,200
  • Request a motion for ED to attend the conference

MOTION to cover cost for ED to attend the conference (estimated $1,200) by Valerie, seconded by Margaret

MOTION to accept ED Report by Sara, seconded by Margaret

MOTION to adjourn meeting by Sara, Seconded by Valerie

Meeting adjourned at 8:15 p.m.

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