BOD Minutes – April 2020

Board of Director’s Meeting – Minutes
Wednesday, April 8, 2020
Location: online 6:30 p.m.


Attendees:

Eric Chabot (EC), David O’Connell (DO), Joe Taglieri (JT), Colin Best (CB), Miguel Gonsalves (MG), Margaret Lara (ML), Sara Bergsma (SB), Kristina Tesser Derksen (KTD), Cheryl Ciccarelli (CC).

Regrets:

Troy Newton (TN),


EC called the meeting to order at 6:36 pm.

EC asked the table if there was any declaration of pecuniary interest or conflict of interest. NO declarations were made.

EC asked the group to review the previous meeting minutes.

  • CB motioned to accept. DO seconded the motion. Motion passed

Treasurer’s Report (presented at meeting).

  • MG presented treasurer’s report.
  • DO moved to accept the treasurer’s report. SB seconded the motion. Motion passed.

Councillor’s Report:

KTD:

  • All covid-`19 much put on hold
  • Cons halton cancelled.
  • Tom staff in crisis mode – focusing on covid mitigation town hall closed
  • Is a hotline: snitch line for violations coordinated effort b/w bylaw and police
  • Voted to defer property tax but hope to have people to pay if can
  • Sp mtg of council re: more covid mitigation

CB:

  • Health Department is the lead agency for Covid-19 in Halton Region – getting daily reports. As of April 8th there were 50 cases in Milton. There is an outbreak in Allendale.  Only essential construction is permitted.
  • Fluid situation re: programs for relief
  • EC: any discussion on when to come back?
    • KTD – There is too much uncertainty as we haven’t reached the point of flattening the curve – were there would be fewer cases than day before. All speculation. Expect little opening in July with continued social distancing
  • EC: if this goes to July what is town going to do about vacant businesses/tenants. Expect much to happen in May – real issues in July. (re: business closures).  May be able to pay may taxes but beyond is uncertain.
    • KTD: haven’t really had commercial discussions – (I) expect that this maybe on Tuesday agenda for council. Possible action is unclear.  This is totally unchartered territory. Not sure how much more is available.
    • EC: Please encourage the town to consider this as commercial properties could use this. Up to 3 yrs ago had rebate on tax – town s/b looking long and hard as this will wipe people out.  KTD to take this point to council.
    • CB: looking at this issue from another place ie: education taxes. Looking to provincial for help.
  • CC to check with town clerk re: remote meetings
  • SB moved to accept the Council report as presented. ML seconded the motion. Motion passed.

CC presented the Executive Director’s Report (attached).

  • In addition to the items presented in the attachment, the following things were discussed.
    • Board discussed the feasibility of the Car Show in July and agreed that it would be in the public’s best interest to cancel the event for 2020.
    • Summer Student – BOD discussed whether there would be enough work for a student hired in April/May. It was determined that we do not have enough work for a student currently but depending on when social distancing is lifted, we may have work in August or September.  The BOD agreed that we should re-examine the situation closer to that time.
    • Beautification – BOD discussed that the current plan for Spring beautification (soil application, electrical repair and flower installation) be maintained.
    • BIA Member Survey – CC reviewed the results of the recent Member Survey (see below).
  • 8% or respondents are closed.
  • Remaining are either working remotely or doing curb side pick up, take out or delivery.
  • Biggest concerns: Rent relief, Cash flow, losing customers
  • What is needed most from the BIA?
  1. Promotion of my business on the BIA’s website, in social media and other media – 54.5% (6)
  2. Prepare to support my business when the pandemic ends – 45.5% (5)
  3. Support with social media – 27.3% (3)

Marketing, Promotion and Social Media help – 27.3% (3)

Assistance with getting my concerns to the attention of the Town of Milton, our MP or MPP,

The Provincial or Federal governments – 27.3% (3)

  1. Regular E-newsletters that gather Covid-19 information, webinars and programs in one place – 9.1% (1)
  2. No change in services 9.1% (1)
  • CB moved to accept the ED’s report. JT seconded the motion. Motion passed.

Other Business:

  • JT driving by at nighttime – there is a lot of presence on streets. Is there an actual routine drive by scheduled? CB to mention to police superintendent.
  • SB: Asked for a Chudleigh’s update. CC to ask.

Adjournment:

  • ML moved to adjourn the meeting. DO seconded the motion. Motion passed. Meeting adjourned at 7.24pm.

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