2015 July Board Meeting

Downtown Milton Business Improvement Area



Board of Director’s Meeting


Wednesday, July 8, 2015

Downtown Milton BIA Office




  1. Call to Order
  2. 2.       Special Presentation: Downtown Study Review
  • Planning Department, Town of Milton
  1. Review of previous minutes
  2. Declaration of Pecuniary or Conflict of Interest
  3. Treasurer’s Report
  4. Council Report
  5. Executive Director’s Report
  6. New Business
  7. Next Meeting Date: Wednesday, August 12th at 6:30pm
  8. Adjournment





Previous Meeting’s Minutes

Downtown Milton BIA Meeting Minutes

Location: Downtown Milton BIA Office

Wednesday, June 10, 2015


Attendees: Eric Chabot, David O’Connell, Valerie Nicholson, Sara Bergsma, Margaret Lara, Miriam Dorland-Haight, Jackie Rowley, Colin Best, Mike Boughton, Katrina Lemire

Regrets: John Da Silva


Action Items Summary:

  • Katrina to prepare complete post-game review of DMSF.
  • Katrina to send out link to Civic Study Terms of Reference.
  • Katrina to investigate process associated with application for Tourism Exemption.
  • Katrina to start the ED recruitment process based on the timelines and actions presented.


Call to Order: 6:33pm


Review of Previous Minutes:

MOTION to accept: Colin, Seconded by: Sara


Declaration of Pecuniary or Conflict of Interest:

  • No new conflicts


Treasurer’s Report: Presented by Eric in John’s absence

  • All expenses/revenues are on track to budget for the year

MOTION to accept Treasurer’s Report: Valerie, Seconded by: Mike


Council Report:

  • Regional Transit Plan is being considered to align all transit services in Halton
  • A new study on housing will look at options to offer more affordable housing
  • MEDAC has confirmed that Lowe’s will be taking over the former Target location at Milton Mall
  • Upcoming traffic concerns
    • Laurier Bridge between Commercial and Valleyview Crescent to be closed this summer
    • Main Street West construction between Whitmer and Bronte is being planned and may result in Main Street being closed for 3 months.  Final plan yet to be approved by Council.
    • Garbage in public bins on the weekends is a concern, especially on Sundays.  Consider discussing options with Town for improved weekend maintenance.
    • Bill 34 was passed and may aid improving improve cross walks Downtown. More details to come.
    • Victoria Park re-development continues with another public input session scheduled for Wednesday, June 17th.

MOTION to accept Council Report: Jackie, Seconded by: Miriam


ED Report:

Event Updates

DMSF Update

  • Great weather helped in attracting a large crowd.
  • Considerations for 2016:
    • Need to find ways to reduce crowding in some areas
    • Create better signage for parking and post an overall site map (vs. just handing out flyers)
    • Complete financial review will be presented at July meeting

Pan Am Support

  • Capture the Flags promotion has been updated to encourage people to come Downtown more often during the promotional period.  Flags will be “hidden” from June 19 to July 26 and participants will “capture” them by posting it on social media (rather than actually taking the flag).


  • Repair of electrical receptacles and tree lights is complete.
  • Katrina to present a financial review of all beautification efforts at the next Board meeting.

Town of Milton Civic Precinct Study and Character Area Study

  • ACTION: Katrina to send out link to Terms of Reference to entire Board for review.
  • Colin confirmed that interim reports are expected to come to Council on a regular basis to provide updates.

Website Update: Presented by David O’Connell, BANG! Creative

  • Draft design of website pages was presented.
  • Business directory will include individual business pages with a picture of the exterior and links to key information including website and social media.
  • Existing logo will be used rather than the one designed earlier in 2015.  This decision was made because the only branded assets that currently use the logo are directional signs in various locations in Milton.  The Town initially installed these signs.  Because of the Civic Study and the potential changes Downtown, it is anticipated that the Town would not support the update of these signs and the BIA does not have the budget required to support an update.  Additionally, the Civic Study may lead to a new look or attraction Downtown that we may want to incorporate into a new logo.


MOTION to accept Executive Director Report: David, Seconded by: Colin


New Business

Stat Holiday Exemption

  • Colin asked if BIA should apply for Tourism Exemption through Halton Region so businesses can be open on stat holidays. Board agreed that we should apply.
  • ACTION: Katrina to investigate process and requirements associated with application.

Executive Director Recruitment

  • Katrina announced her resignation as of August 28th, 2015 due to her family’s relocation to Orangeville.
  • Katrina reviewed the recruitment plan which included Katrina completing the application and pre-screening process.  A Board Committee was established to conduct the interview process and final hiring decision. The committee will be chaired by Eric with involvement by David, John, Valerie, Margaret and Jackie.  Note that all committee members must be able to participate in all interviews to be involved in the process.
  • MOTION: Hiring Committee has the ability to offer up to $55,000 in salary and flexibility in hours to attract the ideal candidate for the ED position.  David, Seconded by: Colin
  • ACTION: Katrina to start the recruitment process based on the timelines and actions presented.


MOTION to adjourn the meeting (8:10pm): David, Seconded by: Colin

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