2015 April Board Meeting

Posted on April 8, 2015

Downtown Milton Business Improvement Area

 

AGENDA

Board of Director’s Meeting

 

Wednesday, April 8, 2015

Downtown Milton BIA Office

6:30PM

 

 

  1. Call to Order
  2. Review of previous minutes
  3. Declaration of Pecuniary or Conflict of Interest
  4. Treasurer’s Report
  5. Council Report
  6. Executive Director’s Report
  7. New Business
  8. Next Meeting Date: Wednesday, May 13th at 6:30pm
  9. Adjournment

 

 

 


 

Previous Meeting’s Minutes

Downtown Milton BIA Meeting Minutes

Location: Downtown Milton BIA Office

Wednesday, March 11th, 2015

 

Attendees: Eric Chabot, David O’Connell, John Da Silva, Valerie Nicholson, Margaret Lara, Miriam Dorland-Haight, Jackie Rowley, Colin Best, Katrina Lemire

Regrets: Mike Boughton, Sara Bergsma

 

Action Items Summary:

  • Katrina to review budget and liability concerns for Classic Car Show to determine requirements to hold the event in 2015

 

Call to Order: 6:39pm

 

Review of Previous Minutes:

  • MOTION to accept: Valerie, Seconded by: Miriam

 

Declaration of Pecuniary or Conflict of Interest:

  • None declared

 

Treasurer’s Report:

  • Town has now closed off 2014
  • There was one outstanding 2014 expense ($700) that has now been adjusted
  • There was a $7000 surplus from 2014
    • Surplus to date is estimated at $13,200
    • Reminder that $5,000 has been earmarked for the website
    • 2015
      • $8,000 CN Sponsorship has been received and represents incremental revenue
      • Demonstrates that the $20,000 of revenue allocated in the budget is attainable
    • MOTION to accept: Miriam, Seconded by: Valerie

 

David arrived at 6:51

 

ED Report:

Event Updates

Events & Marketing Committee

  • No meeting held on Tuesday, March 10th
  • Next meeting scheduled Tuesday, April 7th

DMSF Update

  • Number of applications for external vendors and entertainers has been great
  • Over 60 entertainers have applied
  • Applications for external vendors is up slightly vs. last year
  • More interest from food vendors
  • Some vendors have been asked to increase level of engagement/interaction at their booths to align more with festival vision
    • Member interest is similar to 2015
    • Farmer’s at the Festival will likely be cancelled due to lack of interest

 

 

Classic Car Show

  • Smaller footprint of the proposed 2015 car show would exclude some members from having extended patios. 
  • Outstanding issue is the liability of hosting the event without police presence, especially with extended patios. 
  • ACTION: Katrina to follow up with Risk Management at the Town of Milton to understand any implications.
  • Smaller footprint will mean a reduction in revenue from car registrations and potentially sponsorship dollars.  Estimates indicate that the event would cost BIA at least $2000.
  • UPDATE: Katrina confirmed with the Town of Milton that extended patios would not be permitted for the car show because of high liability.  Based on this, the following recommendation was approved by the Board via email on March 30, 2015:

“After much thought, I think it is best to cancel the Classic Car Show for 2015.  Although I appreciate the Town’s willingness to try to find a solution, with all of the adjustments required to run the event in 2015 – reduced size, no extended patios – I fear that the quality of the event may be compromised.  There are certain expectations that our community and BIA members have when it comes to this event and the last thing I want to do is disappoint and/or try to explain why we did what we did.  As popular as the event is, I would rather cancel it than try to recover after hosting an event that was below standards.  All or nothing, as they say.”

 

“I think it’s in our best interest to cancel it for this year and build up to a great event next year.  I recommend that our reasoning for cancelling the event is as follows:  “The Downtown Milton BIA is excited to support and contribute to the community spirit of the Pan Am Games.  We feel that hosting the Classic Car Show in 2015, on the same night as a Pan Am event, may detract from the importance of the games for our community.”  I think it’s a solid position and one that would be respected and understood by all and one that can be easily communicated, along with our message to come back in 2016.”

 

Colin arrived at 7:36

 

Condo Development

  • Eric, Katrina and Colin provided a brief update on the Condo Development proposal and the meetings that had been held recently with community.
  • Overall feeling from residents is that they are not opposed to growth and investment.  They are just concerned about the type of development being proposed.
  • Colin noted that no formal application has been received from the Town.
  • To take advantage of the recent support for Downtown Milton, an online survey has been developed to understand the community’s perceptions and recommendations for Downtown. 

 

Jackie left at 8:09pm

 

David declared a Conflict of Interest – BIA Website Development

 

Website

  • BANG! Creative has been hired to develop our new website
  • Initial architecture was presented
  • Feedback included:
    • Remove property listings – too much administration for office to handle

Council Report:

  • Colin:
    • Regional Strategic Action Plan 2015-2018 – passed April 1st, intensification,
    • Review of construction and development was provided
    • Notice of Motion, made by Councillor Best, regarding zoning changes in the Downtown area will go to Council on March 30th
      • Motion requests allowing offices on main floors in Downtown
      • Implementation may be part of the Precinct Civic Study and Character Area Study that are planned for 2015
    • MOTION to accept Council Report: Jackie, Seconded by: Valerie

 

 

  • Motion to adjourn the meeting (8:35pm): Colin, Seconded by: Valerie
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